Cease a Foreign Employee and reinstate as a Working Holiday Maker (WHM)

!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability, and discuss with your employee as it may mean they require additional tax to be deducted to ensure a tax bill is not received. There is no way to ‘fix’ the previously posted pay runs, however, you can change the employee so they are correctly set moving forward.

1. Ensure you have registered with the ATO before your first payment to a working holiday maker.
2. Check your worker has a visa subclass 417, 457 or 462 using the Visa Entitlement Verification Online (VEVO) service
3. Set that you are Registered as an employer of Working Holiday Makers in your Company Details
4. Manually cease (terminate) the required Employee.
5. Reinstate the required Employee.
6. Change the Employees Payee Type to Working Holiday Maker

If the Employees YTD Taxation Balances also need to be migrated (ONLY completed if directed by your Accountant or Bookkeeper).

1. Print the Employee Masterfile Report for the ceased Employee Profile, so that you may enter these at Step 3 (below)
2. Access the OLD Employee Profile and manually remove the YTD Taxation Balances
3. Access the NEW Employee Profile and manually enter the YTD Taxation Balances.
4. Send an Update Event to the ATO for the OLD and NEW Employee records.