Tracking Purchase Invoices

The Supplier Invoice is an external document for the business, as a proof-of-purchase of goods and services. It carries all relevant information relating to a sale, such as seller and buyer details, product or service sold, value of sale, payments for the sale if any and amount due from the customer against the sale. If commercial taxes, such as GST are applicable, the invoice shows the same. In the GST context, you can claim Input Tax Credit [ITC] only against a valid Supplier Invoice.

All incoming supplies are accompanied by an Invoice. In CREST ERP, the Supplier Invoice is automatically generated once a shipment is received in the system. However, since the actual Invoice is created by the Supplier, the serial number and date of the same could be different. These are captured as Reference Number and Reference Document Date against the system-generated Invoice.

For better control on purchasing and payables, it is very important to track Supplier Invoices by their status. The best way to do this is by using the status filters to list invoices in CREST ERP. An invoice can be in any of the following statuses at any given point in time:

• In-process
• Approved
• Posted
• Paid
• Write-off
• Void

Barring Void and Write-off, the remaining statuses indicate active invoices that must be followed through diligently. On the Purchase Invoices tab home page, choose one or more statuses to search for invoices.

In addition to Status, you can also search invoices by several parameters, mainly the Party, Invoice type, Due date range or Invoice Date range.

The search results are sorted in descending order of Invoice Date. All columns can re-sorted.