Know The Purchase Invoice

The Supplier Invoice gets all the details from the Purchase Order

The various sections of the Invoice are highlighted below:

Header

The Header is made up of three segments: the Main Header, Order Agreement and Terms, and Additional Parties

While the system-generated invoice is auto-numbered and takes the date of receiving, the actual supplier invoice will have a different number and date. On the Main Header, you can capture the number and date of the invoice actually issued by the supplier as the Reference No. and Reference Doc. Date. You can also change the Invoice Date and the Due Date gets updated based on the same.

The Order Agreement and Terms, and Additional Parties sections are exactly as appearing on the P.O entry screen. You can update these sections, if required in addition to the data already copied from the P.O. Click the ‘+’ button to expand these sections

Items

This section carries the invoice item details. You can make adjustments to item details, based on the actual Supplier Invoice.

Payments Applied

Any payments applied to the invoice are shown here. Unapplied payments are indicated.

Time entries

Attachments

Any attachments to the Purchase Order are shown here. You can also attach more documents, such as delivery photos, test reports etc.to the invoice in this section

Any time entries against the Purchase Order, based on Supplier’s time sheets, are shown here