Dictionary

Dictionary details the Component tables in the database and the associated Attributes and Options.
The settings used by an organisation determine how data is recorded and stored.
These rules will normally have been discussed and notated as protocols. Protocols determine aspects of methodology and interpretation of data use and gathering.

Displaying the Dictionary

1. Use the Configuration menu
2. Under Dictionary Click Attribute
 A New Window displays
3. Expand the appropriate Attribute
 E.g. Inspection

Editing Dictionary Columns
1. Select the Column / Attribute cell
 Scroll up/down as appropriate
2. Select from the Drop-Down list display:

Editing Dictionary Options
1. Click the Options link from the appropriate Dictionary Component and Attribute
 A Window appears listing the options
2. Select the option to edit
3. Click Edit
 Or Double-Click
 The settings display
4. Edit settings as appropriate
5. Click Update to Confirm Changes
 Or Cancel to avoid changes
6. When all Options in the Window are set click Close from the Toolbar

Saving the Order of Dictionary Options
1. Edit as shown above
2. Click Save Order on the Menu bar
 Each Item is amended to include an Order number, where the first item is given an order of 1, 2nd gets 2, etc.
 DCR and DCM will use these to affect the order of options drop-down lists

Options
Whenever you edit the Options in a database, you must ensure that the integrity of the data is still good.
Certain options when edited will need you to run a data management wizard if you wish to change any existing data.

Deleting or Hiding?
We recommend that you
DO NOT DELETE any options in your database as this will then leave a blank (NULL) value, and the record will therefore be incomplete.
We recommend that you set the To be Shown in Drop Down option to No. This will store the faulty data with the database, but will not allow the option for further use.
If you need to replace one value with another ALWAYS check with PSI support first, and ensure that a backup of your database is created, to ensure that no damage will be done to your data.