The collegial nature of the clinical pastoral education profession requires that practitioners mutually monitor each other’s professional competence and take action when it appears the level of a peer’s practice deteriorates such that a student’s safety or justice is compromised. While informal, collegial consultation is encouraged, ACPE has established the following policies and procedures when it is felt a more formal process is required.

Policy

Determination of supervisory/educational competenceACPE members take collegial and responsible action when concern about incompetence, impairment or misconduct arise (see Code of Professional Ethics). When the quality of an educator’s professional practice is questioned, the Commission determines if the educator satisfies the required standards and maintains the required competencies for the certification status.

Procedures

1. Request for review – A source in a relationship of professional responsibility to an educator sends a written request for review of supervisory/educational competence to the Commission chair, clearly stating why the source believes the educator currently fails to meet applicable standards or competencies and referencing the specific standard(s).

2. Contact with person lodging request – The Commission chair, in consultation with the Professional Ethics Commission Chair, ACPE Executive Director, and legal counsel if appropriate, decides whether to direct the educator in question not to have contact with the person(s) lodging the request and if a review is warranted.

3. Review time frame – If a review is warranted, the Commission Chair appoints a review committee of the Commission and designates the time and place for a meeting with the educator in question to occur within 120 days of receiving the request for review of competency.

4. Review committee – Five persons, one serving as presenter and a sixth person who records meeting process notes but has neither voice nor vote, compose the review committee. The Commission may authorize convening a local committee for this purpose.

5. The educator can appeal a negative decision of the review committee to the Commission. (See Appeal of Certification Commission Decisions.)

Guidelines and Requirements

Written materials – The Commission chair, in consultation with review committee members and the educator in question, requests written materials for the review committee. Please note that failure to submit the requested materials by the assigned date will result in the immediate revocation of the educator’s credentials.

Submit:

  1. Required materials are to be:
    1. limited to five single-spaced typewritten pages (not including footnotes, bibliography and verbatim conversation) for each paper, using a standard 1 inch margin and font size at least 12 point Times New Roman.
    2. clear, legible and reflective of the purpose for which presented.
    3. written at a graduate level of quality.
    4. documented with footnotes for materials cited directly or paraphrased and page numbers.
  2. completed Attestation of Good Standing form (Appendix 8) and Accountability for Ethical Conduct Report Form
  3. a statement addressing educator’s understanding of the reasons for the competency review, how those reasons do or do not impact supervision, and any actions being taken to remediate the concerns raised.

Review

  1. The review committee action report is sent to the educator in question no later than ten business days after the meeting, with copies to the Commission Chair, Professional Ethics Commission Chair and ACPE Executive Director.
  2. The action report specifies the means for determining that the requirements of the ruling have been satisfied and defines further action should the supervisor fail to satisfy the requirements imposed.
  1. Rulings-The Review Committee
    1. confirms pastoral, supervisory, conceptual, and collegial competence; the review is ended.
    2. expresses concerns, with specific recommendations for enhancing pastoral, supervisory, conceptual, and/or collegial competence for a designated period of time. Failure to comply with specific recommendations could result in the suspension of certification.
    3. counsels and gives specific instructions for remediation to be followed under the direction of the Certification Commission for a designated period of time. This may include a return to meet a subcommittee of the Certification Commission for review. Failure to comply with specific instructions for remediation could result in the suspension or revocation of certification.
    4. suspends the right to practice CPE supervision for a specified period of time with specific instructions for remediation to be followed under the direction of the Certification Commission for a designated period of time. The person must return to a subcommittee of the Certification Commission for review. The length of time will be set at the review. Failure to comply with remediation instructions could result in the revocation of certification.
    5. revoke ACPE Certified Educator Certification.
  1. Notifications – The Commission informs all directly involved parties of the disposition.