End of Unit Evaluations

Evaluation is a part of process education and may take various forms, be conducted with a variety of persons, occur at many and varied times, and serve several purposes.

1. All programs must have a process for student evaluation in each unit that includes the ACPE Certified Educator’s assessment of and professional judgment about student’s work, abilities, strengths, weaknesses in relation to ACPE Outcomes or Competencies for Certified Educator CPE. In addition to addressing the outcomes/competencies, end of unit evaluations should focus on the student’s individualized learning plan and learning goals and learning issues that have emerged in the CPE experience.

2. The end of unit evaluation must:

• include the ACPE Certified Educator’s Confidential Evaluation Cover Sheet.
• be of professional quality both in clarity of thought and style of preparation and presentation.
• be timely in respect to the evaluation experiences being summarized and also to the availability of the document for future use; the signed and final educator’s evaluation must be given to or sent to the student within 21 calendar days of the end of the unit.
• respect the confidentiality of the student, peers, and persons to whom the student provided spiritual care.
• never be given to anyone without the written permission and direction of the student, except as noted in the Guide for Student Records.

3. Students must write a final self-evaluation at the conclusion of the unit.

4. Students may attach a written response to the educator’s evaluation. If submitted, the student’s response becomes a part of the student’s official record.

!The end of unit evaluation must be given to or sent to the student within 21 calendar days of the end date of the unit. To extend this deadline in rare circumstances, the ACPE Certified Educator may negotiate with the student and inform their assigned accreditation commissioner to extend this deadline to a specifically defined date not to exceed 45 calendar days after the conclusion of the unit. The ACPE Certified Educator’s evaluation must document this process, and it must be reported in the program’s Accreditation Portfolio.

Guide to Completing the ACPE Certified Educator’s Confidential Cover Sheet

The Accreditation Commission created the Certified Educator’s Evaluation Cover Sheet to facilitate documentation of required information and to create consistency across CPE centers. The cover sheet will provide site teams easier with access to essential information.

The cover sheet may be saved as a Word document on your computer so that you can complete the template with their basic information like center’s name/address and the educator’s name so that this work needs to be done only once. From then on, you will only need to add the student’s name, faith affiliation, dates, and check the options that apply to each student.

• Heading: fill the cover sheet with the student’s information and check appropriate boxes.
• CPE Program: check the box that best represents your unit.
• Year: add the year and check the season; or check other and add a description.
• Program Type: check Level I/II or Certified Educator CPE.
• Completion Rate: check if the student received credit of 1 unit, .5 unit, or 0 credit.
• Number of previous units completed in this center: add number of units.
• ACPE units completed in other centers: add number of units.
• Complete the Center’s information.
• Date of Unit Evaluation: this is the date the CPE student presented his/her student unit self-evaluation.
• Start and End Dates of CPE Unit: add the first day and the last day of the CPE unit
• Date evaluation was sent to the student: is the date you sent the evaluation to the student by email, mail, or in person (if they are still at your center). This date should match the educator’s signature date in the signatures section.
• Within 21 days: centers should be able to check “yes” for providing the educator’s evaluation within the required 21 calendar days. If a center does not comply with the 21-day requirement, a self-report should be made to the assigned commissioner.
• Within 21 calendar days: student units are required to be registered with the ACPE office with 21 calendar days of the end date of the unit.

Signature Section

• CPE Student: Type the student’s name; student signs upon receipt
• Date Received: is the date the educator’s evaluation was received by the student. The date should reflect the date the student received the evaluation by email, mail, or in person, NOT the date when they decided to read it.
• Date Signed and Returned: is the date the student signed and returned the evaluation to the center. Be sure to let the student know when the form needs to be returned.
• Addendum: the student should check the appropriate box. If the students checks “yes,” then the addendum/written response becomes part of the student’s official record.
• Certified Educator Candidate: if a CEC was not involved in the unit, you may delete this line from the form. If a CEC was part of the unit, then type the CEC’s name; CEC signs and dates.
• ACPE Certified Educator: Type the educator’s name; educator signs
• Date Signed & Sent to Student: is the date the educator signs the final evaluation and sends it to the student. The date signed & sent to the student should allow enough time so that the evaluation is received by the student within 21 calendar days from the completion of the unit.