Code of Ethics and Rules of Conduct for GlenRiddle Community Association, Inc. Volunteer Board Members, Officers, and Committee Members
WHEREAS, the Board of Directors of GlenRiddle Community Association, Inc. has the power and the responsibility to govern and make decisions for the community; and
WHEREAS, the Board of Directors is responsible for appointing officers and committee members and committee chairs; and
WHEREAS, the volunteer leaders of the Association are responsible for setting a high standard for behavior, have a duty to protect the interests of the association at all times, conduct themselves in a manner that is in the best interests of the community;
NOW, THEREFORE BE IT RESOLVED THAT the Board of Directors of GlenRiddle Community Association, Inc. hereby adopts the following procedures that are applicable to all volunteers serving the community:
1. The Board of Directors will use its best efforts at all times to make decisions that are consistent with high principles and industry best practices and to protect and enhance the safety and property value of all owners.
2. No gifts of any type worth more than $25.00 will be accepted from any resident, contractor, or supplier.
3. The Association will not contribute to any political parties or political candidates.
4. The Board and committee members will protect the confidentiality of the personal information of other Board members, residents, and employees.
5. Committee members shall not interfere or direct employees.
6. No promise or representation of kind not approved by a majority of the Board shall be made to any person, contractor, subcontractor, or supplier.
7. No drugs, alcohol, or substance use or abuse will be tolerated at Board or committee meetings or on the common areas.
8. Any Board member convicted of a felony will voluntarily resign from his or her position.
9. The Board shall immediately remove a volunteer from an office or committee position if said person has been convicted of a felony.
10. Any Board member under investigation for a felony shall request a leave of absence from the Board of Directors during the investigation and trial period.
11. Language and conduct at Board and committee meetings will be considerate, respectful, and professional at all times. Personal attacks against owners, residents, officers, directors, contractors, and employees are not consistent with the best interests of the community and are strongly discouraged.
12. Understanding that differences of opinion will occur, opinions should be expressed in a clear, respectful, and business-like manner.
13. Proper parliamentary procedure shall be followed in all board and committee meetings so that meetings will have order and proceed efficiently. Dissenting positions on motions should be stated clearly in the official records of the Association.
14. A Board member or volunteer shall not knowingly misrepresent facts to anyone involved in the community where such misrepresentation would benefit himself/herself in any way.
15. No Board member or volunteer serving the community may use his/her position to enhance his/her financial status through the use of contractors or suppliers. Any potential conflict of interest must be disclosed to the other volunteers, and to the Board of Directors.
16. The Board of Directors at the first Board meeting following the Annual Meeting will agree to abide by and sign this Code of Ethics.
17. Committee members at their first meeting after the annual meeting will agree to abide by and sign this Code of Ethics.
This Resolution of Rules of Conduct will be framed, mounted, and kept posted in the Association’s office.
Each new Board member and volunteer will be provided a copy and be asked to sign a statement to the effect that they have been given a copy, have read it, and agree to abide by these Rules of Conduct.
Violations of the Code of Ethics shall be brought to the attention of the Board of Directors if the violation is allegedly committed by a committee member or other volunteer or to the President if committed by a board member.
The Covenants Committee shall receive the violation if it is allegedly committed by the President.
This resolution is adopted on this 10th day of May 2007 at an open Board meeting where a quorum of the Board was present and it will become effective immediately.
This replaces the original Resolution that was adopted on the ____ day of April 2005.
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