Roll CAP

You may have noticed that one of the Time period cells has a hash (i.e. #) next to the month name. This indicates that that time period is the Current Actual Period (CAP) for that entity.

The CAP is active in Actual and Actual/Forecast type versions and represents the first open period. At the end of the period, when all data has been loaded, entered, and if necessary validated, the CAP can be rolled to the next period.

Roll CAP will roll the Current Actual Period (CAP) forward to the next period, locking the current period in the process. It will also update data in Actual/Forecast versions with the latest Actual data, overwriting the Forecast data for that same period. The following window will appear to confirm the rolling of the CAP.

Roll Current Actual Period

Select the Roll CAP button on the ribbon.
Choose the entities, and if necessary, the versions to be rolled.
Select the period you wish to roll to.
Click OK

Roll CAP can be performed for all or selected entities. Entities in the model can have different CAPs, however, if you select to run a Roll CAP for all entities, they will all be rolled to the selected period.
It is not possible to roll the CAP in consolidated entities. The consolidated entities inherit their period status from their underlying input entities.

*It is possible to Roll CAP over several months at once. e.g. from January to June. Just select the target month and everything will be rolled up to that month.

!If validation rules have been defined, it is not possible to Roll CAP for any entities that have failed validation.

Link CAP

Sometimes you may want to update a rolling forecast (Actual/Forecast) version with the latest actual data, but are not yet ready to run a complete Roll CAP. Instead you can use the Link CAP option.

This will create a link between the Actual and Actual/Forecast versions but leave the existing Current Actual Period open in the Actual version.
Similar to the the Roll CAP option, Link CAP can be run for all or selected entities.