Discrepancy Process
- During trimester 2, CIBMTR will generate and post a refreshed CTA discrepancy file (see preview below) on the CIBMTR Portal for centers to download every Friday
- Centers need to review and resolve the discrepancies listed in the file
- Use the instructions below to determine how to resolve the discrepancy based on the category
- If no file exists, discrepancies were not identified and center will be in “Good Standing” for Resolve CTA Discrepancies and Resolve CTA Queries categories
- Once all discrepancies have been resolved, center will be in “Good Standing” for Resolve CTA Discrepancies category
CTA Discrepancy File Preview and Sources
The CTA discrepancy file (pictured below) displays the data reported from each source (CTA list vs FormsNet3/NMDP). This table allows centers to view the discrepancies across the different variables. Additionally, the last variable notifies centers of the discrepancy category.
| Variable | Source | Description |
|---|---|---|
| CCN | N/A | CIBMTR Center Number |
| CRID | N/A | Patient’s CRID |
| Sex (Center) | CTA List | Patient’s sex reported on CTA List |
| Sex (FN3) | FormsNet3 | Patient’s sex reported in FormsNet3 |
| DOB (Center) | CTA List | Patient’s date of birth reported on CTA List |
| DOB (FN3) | FormsNet3 | Patient’s date of birth reported in FormsNet3 |
| HCT Date (Center) | CTA List | HCT infusion date reported on CTA List |
| HCT Date (FN3) | FormsNet3 | HCT infusion date reported in FormsNet3 |
| HCT Type (Center) | CTA List | Donor type reported on the CTA List |
| HCT Type (FN3) | FormsNet3 | Donor type reported in FormsNet3 |
| RID (NMDP) | NMDP Operations | NMDP recipient ID from NMDP Operations records |
| HCT Date (NMDP) | NMDP Operations | HCT infusion date reported in NMDP Operations records |
| TC Code (NMDP) | NMDP Operations | Transplant Center Code in NMDP Operations records |
| Discrepancies | N/A | List of discrepancies affecting each record |
Discrepancy Categories and Resolution Steps
There are eight different discrepancy categories. If a record has more than one discrepancy category assigned, the order in which the discrepancies are resolved is important. Resolving in the order displayed will prevent additional discrepancies from occurring.
The table below provides the discrepancy category, suggested order to resolve the discrepancy, description and action steps.
Click the “Discrepancy Name” for instructions on how to solve discrepancy.
| Discrepancy Name | Order to Resolve |
Description |
|---|---|---|
| Missing CRID | 1 | FormsNet3 does not have a record of the CRID on CTA List. |
| RID Not Reported in FormsNet3 | 2 | The patient’s NMDP RID is not reported in FormsNet3. |
| HCT Not Reported in FormsNet3 | 3 | NMDP has a record of a product that was provided to a center The infusion may exist in FormsNet3, but the infusion dates between FormsNet3 and NMDP are more than 10 days apart. |
| HCT Date Missing | 4 | FormsNet3 does not have a record of the HCT reported on the CTA List. For these cases, a CRID exists, and the infusion will need to be reported in FormsNet3. |
| DOB [Date of Birth] Mismatch | 5 | The patient’s date of birth is discrepant between FormsNet3 and the CTA list. |
| Sex Mismatch | 5 | The patient’s sex is discrepant between FormsNet3 and the CTA list. |
| HCT Date Mismatch | 5 | The HCT infusion dates is discrepant between FormsNet3 and the CTA list. |
| HCT Type Mismatch | 5 | The HCT type is discrepant between FormsNet3 and the CTA list. |
Last modified:
Mar 06, 2024