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CVDR Process

1. CVDR Dataset Preparation

  • CIBMTR will review the CVDR data, place queries on any missing/discrepant data, and post any outstanding forms on the CIBMTR Portal for centers to complete.
  • Prior to the CVDR dataset pull (which occurs in the summer), centers should complete the following:
    • Resolve queries to ensure all record(s) are included in the dataset. Centers can locate their unresolved queries in multiple locations:
      • CIBMTR Query Report: Metrics for CVDR Queries are located in Table 2 under “CVDR program”. The specific queries are located in Table 4 (filter by Program = “CVDR”) and these reports are distributed on a weekly basis.
      • FormsNet Center Forms Due tool
      • FormsNet Home Page > Query table
    • Complete outstanding CVDR forms to ensure all record(s) are included in the dataset. Centers can locate these outstanding forms in multiple locations:
      • CIBMTR Portal > Data Ops Dashboard tile > CVDR Reports.
      • FormsNet Center Forms Due tool (filter by form type and event date)
  • Once the dataset is generated and loaded to the CIBMTR Portal, CIBMTR will distribute an eBlast informing centers of the CVDR timeline.
  • For additional instructions on queries, please visit the CIBMTR Portal > Training & E-learnings tile > E-learnings > Query Functionality

2. CVDR Dataset Review

Round 1

  • Once CIBMTR has notified centers the CVDR portal is open and dataset is ready for review, centers will login to the CIBMTR Portal and review the dataset with their medical director. For additional information on Portal access, please visit the CVDR Portal Login Instructions.
    • NOTE: Centers can preview their CVDR data using the RFI tool in the CIBMTR Portal > Data for RFI throughout the year.
  • Once in the CVDR Portal, centers can review their data multiple ways:

A. Table View

  1. Select the infusion year(s) tab to review:
  2. The data will be displayed in the following tables:
    • Summary Metrics
      • Summary metrics for the report year (infusion year) selected, count of patients, and count of infusions
    • Table 1: Disease by Donor Type
      • List of diseases (broad & specific diseases) by donor type
    • Table 2: Disease by Graft Type
      • List of diseases (broad & specific diseases) by graft type
    • Table 3: Age by Graft Type
      • List of patient age (categorized in ranges) by graft type
    • Table 4: Patient Sex
      • Count of infusions by gender
    • Table 5: Patient Race
      • Count of infusions by race
    • Table 6: Transplants per Month
      • Count of infusions per month

B. Download Dataset

  1. Select “Download Extract” tab across the top or “Document type” found on the left side of the screen
    OR
  2. Click Download under the available reports
  3. Files will be available for the following reports:
    1. Report for each infusion year (5 reports total; distinct for each infusion year)
    2. Report for all infusion years (comprehensive report with 5 years data included)
    3. Data Dictionary
  • Centers need to ensure the records match between the tables and extracts. Once confirmed, centers will review the data to verify the counts and records are accurate for each field.
  • Centers will review their dataset to ensure the data is accurate and make modifications to FormsNet, if applicable.

Round 2

  • CIBMTR will then repull the CVDR dataset (to capture the FormsNet updates centers made in Round 1) and post the refreshed dataset to the CIBMTR Portal for Round 2.
  • During the second and final round, centers will review their dataset again and make modifications to FormsNet, if applicable.

3. Submit Submission Status

  • Once the data has been reviewed and approved, centers will submit their submission status in Round 2. For additional details, visit the CVDR status submission page.

Troubleshooting

If the records do not match, missing records, discrepant records, or inaccurate records, please do the following:

  1. Review the CVDR Data Dictionary to determine the data source.
  2. Review FormsNet to ensure forms are complete and data has been entered correctly. CIBMTR will exclude records if forms and data are not completed.
  3. If further assistance is requested, please submit a ticket to CIBMTR Center Support > CVDR.
Last modified: Jun 18, 2025