CIBMTR.org
Data Management Guide — 1
1
Table of Contents
CIBMTR.org
Data Management Guide — 1
Data Management Guide — 1
Welcome
Public Health Authority and Protected Health Information
PHI
Protocols and Consents
US Transplant Centers
International Centers
Observational Database
Research Sample Repository
Age of Majority Consent
Fee Schedule
Access to CIBMTR Systems
Network Partner Portal
User Updates
New User First Login Instructions
Network Partner Portal Role Reference Guide
CIBMTR Center Support
FormsNet3
CIBMTR Portal
Self-Service Password Reset
Center Participation
Determining Reporting Levels: US Centers
Determining Reporting Levels: International Centers
Continuous Process Improvement Program (CPI)
Center Compliance
Regulatory Documentation Standards
Form Completion Standards
International CPI Requirement Rollout
CPI Forms and Due Dates
CPI Resources
CIBMTR CPI Summary Report
CPI Center Forms Due Tool
Generating a CPI Center Forms Due Report
Determining CPI Metrics from Center Forms Due Tool
Determining Total # of CPI Forms Due in a Trimester
Determining Total # of CPI Forms Completed in a Week
Accessing CPI Memos on the CIBMTR Portal
CPI Exemption Request
New Password for FormsNet3 and the CIBMTR Portal
Consecutive Transplant Audit (CTA)
Step 1: Report Infusions in FormsNet3℠
Step 2: US Centers – Submit CTA List to CIBMTR
Step 2: International Centers – Submit CTA List to CIBMTR
Step 3: CTA Discrepancy Process
Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data
Discrepancy: Missing CRID
Discrepancy: RID Not Reported in FormNet3
Discrepancy: HCT Not Reported (Between NMDP and FormsNet3)
Discrepancy: HCT Date Missing
Discrepancy: DOB (Date of Birth) Mismatch
Discrepancy: Sex Mismatch
Discrepancy: HCT Date Mismatch
Discrepancy: HCT Type Mismatch
Part 2: Resolve Discrepancies within FormsNet3 Forms (Query Resolution)
Downloading CTA Files
External Deliverables
Center Volume Data Reports (CVDR)
CIBMTR Preparation
Portal Login Instructions
First Round
Closure period
Second Round
Tickets
Additional Resources
New Password for FormsNet3 and the CIBMTR Portal
FormsNet3℠ Process and Tool Instructions
2804: CIBMTR Research ID Assignment
Q1-13: Demographics
Q14-18: Recipient Identifiers
Q19-22: Outcomes Registry Reporting
FormsNet3℠ Consent Tool
Navigation to the Consent Tool
Consent Tool Grids
Adding / Updating Consent
Q1-7: Consent Information
2814: Indication for CRID Assignment
Q1-2: Indication
Q3: Hematopoietic Cellular Transplant (HCT)
Q4-6: Non-Cellular Therapy
2820: Recipient Contact Information
Q1-5: Indication
Q6–21: Recipient Contact Information
Q22–38: Parent / Legal Guardian Contact Information
Q39–58: Alternate Contact Information
2008: Infusion Canceled or Delayed
Q1-2: Reason(s) for the Infusion Cancellation or Delay
Recipient Transfer Tool
Section 1: Completed by transferring TO center
Section 2: Completed by transferring FROM center
Recipient Transfer Best Practices
Data Collection and Quality
FormsNet3℠
Survival Form Status
AGNIS
How Forms Come Due
HCT
Forms 2003, 2004, 2005, 2006, 4003
Autologous
Allo- NMDP Donor
Allo_Unrelated Donor (Non-NMDP)
Allo_Related Donor (Non-NMDP)
Additional Forms
Creating Unscheduled Forms
Marrow Toxic Injury
Cellular Therapy
Cell Therapy Training Resources
Cell Therapy Reporting Tracks
Cell Therapy Reporting Preferences
CIBMTR Guidance Document for Reporting Autologous Cellular Therapies
How Forms Come Due
Cell therapy, stand-alone (no HCT forms)
Co-Infusion (with HCT)
Post-HCT Cellular Therapy (not genetically modified)
Combined Follow Up Scenarios (HCT + CT (genetically modified))
HCT --> CT
CT --> HCT
3+ events
Correcting Historical Data
FormsNet2℠ Paper EC Process
Legacy Error Corrections
Completing Error Correction Forms
Primary Disease and Disease Forms Due
Acute myelogenous leukemia (AML or ANLL)
Acute lymphoblastic leukemia (ALL)
Acute Leukemias of Ambiguous Lineage and Other Myeloid Neoplasms
Chronic myelogenous leukemia (CML)
Myelodysplastic (MDS)
Myeloproliferative Neoplasms (MPN)
Other Leukemia
Hodgkin Lymphoma
Non-Hodgkin Lymphoma
NHL-Waldenstrom
Multiple Myeloma/Plasma Cell Disorder (PCD)
Solid Tumors
Aplastic Anemia
Inherited Bone Marrow Failure Syndromes
Hemoglobinopathies
Disorders of the immune system
Inherited abnormalities of platelets
Inherited disorders of metabolism
Histiocytic disorders
Autoimmune diseases
Quarterly Form Revision Schedule
Monthly Maintenance Items for FormsNet3
NMDP Forms
Adverse Event and Product Complaint Reporting
Genetic Mutation Reporting
Corporate Studies and Registries
Forms Due List
Forms Completion List
Cell Therapy Corporate Studies
Online Training
Acronyms
Quick Links
Contact Us
Download as PDF
NMDP Forms
Last modified:
Jan 27, 2023
Monthly Maintenance Items for FormsNet3
Adverse Event and Product Complaint Reporting