Why Create a Deposit?

Think of deposits as a credit balance on a student account. Once created, deposits can be used as form of payment on invoices.

Situations where Deposits should be utilized:

  • An overpayment is made
  • You must apply a credit adjustment to an Invoice
  • An account wants to pay ahead for something before you have invoiced it (Costumes, competition fees, etc)
  • You want to give a credit to a studio volunteer
  • If a class is dropped and you already invoiced Tuition

How to create a deposit from the Family Account

  • Go to Billing / View Pay Family Invoices
  • Open the Family
  • Click the Create Deposit tab
    You will see a history of all deposits and it will allow you to enter a deposit.
  • Click the tab for how the deposit is being made
  • Enter the information
  • Click Pay

Once the deposit is created, that account will show in PINK in all Billing screens (Viewing Invoices, Creating Invoices, Create Batch Invoice, View Parent Deposit).

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