Quantity Discounts

This feature is introduced to enable quantity discount while generating invoice proposal. Quantity discount is applied at invoice proposal level based on previous year’s revenue generated from the client(s). The following transactions attract quantity discount:

Hour
Fee
Expense

Parameter

A new parameter “Global Discount” has been introduced in Project management and accounting parameters to enable this feature.

Project management and accounting > Setup > Project management and accounting parameters > Invoice tab > Global Discount

Fields	Description
Include Fee Transactions	Fee transactions will be enabled for calculating Quantity Discounts
Include Hour Transactions	Hour’s transactions will be enabled for calculating Quantity Discounts
Include Expense Transactions	Expense Transactions will be enabled for calculating Quantity Discounts
Revenue Period	Below are the option in Revenue Period field. 1. Rolling Period 2. Standard Calendar 3. Fiscal Calendar

Note – There are three revenue periods i.e. Rolling Period (Last 12 Months), Standard Calendar (Jan-Dec) & Fiscal Calendar (April- March). According to the selection of Revenue Period in the parameter form, quantity discount will be calculated.

Quantity Discount Rules Setups

Discount Rules should be setup before invoices are created hence quantity discounts can be calculated. Quantity discounts can be defined at Client and Project Contract level.

The following information will be captured in Quantity Discount Setup form:

Revenue Range
Discount Percentage
Period range

Fields	Description
Revenue Total From	Minimum Amount of revenue required to be eligible for Quantity Discount for the effective period.
Revenue Total To	Maximum Amount of revenue required to be eligible for Quantity Discount for the effective period.
Discount Percent	The percentage applicable to the revenue range for the effective period.
Effective From	The Start date of the period from discount is applicable
Effective To	The End date up to which discount is applicable.

Quantity Discount Rules Setup form- Client Level

Project management and accounting > Clients > All Clients > select Client > Client action pane > Discount under setup group

Quantity Discount Rules Setup form- Project Contract Level

Project management and accounting > Projects > Project contracts > select Project contract > Project Contract action pane > Discount under setup group

Note –

If rules are defined at Client & Contract level both, Contract level rules will be picked in Invoice Proposal.
The Period should not overlap else the system will throw a stop error.

Apply Quantity Discount

Quantity Discount does not automatically calculate at the time of creating an invoice proposal. The discount column remains blank.

Discount will apply after clicking on “Apply Quantity Discounts”

Note –

Discount is calculated on Pre VAT invoice amount.
If any adjustment done in invoice proposal than discount will change to “0”. In order to calculate new discount amount, Quantity Discount should be applied again.
If discount rules are setup at Client or Contract level than it is mandatory to “Apply Quantity Discount” in invoice proposal otherwise system won’t allow the user to post the invoice.
Item and on account transactions will not attract Quantity Discount as the feature is only for Hour, Fee and Expense.

Invoice Document

The Quantity Discount applied to the invoice should display on the bottom of invoice along with a statement which should also contain discount amount and percentage.

Credit Note

If an invoice is partially or fully credited, related discounts should be credited. The credited discount amount depends upon the credited invoice amount.

Note –

If an invoice proposal has only credit note transactions, the “Apply Quantity Discount” button will not be available.
If an invoice proposal has credit note transactions and normal invoice transactions, the credit note transactions will be excluded from discount calculations.

Invoice Proposal History

Invoice proposal history form captures all the transactions in the invoice proposal. Any changes in invoice proposal will reflect as new lines in invoice proposal history. After applying Quantity Discount in Invoice Proposal new lines for Quantity Discount will be created.