With the Privacy Act 1988, Surf Life Saving Clubs must take steps now to strengthen how personal information is collected, stored, and used.
Clubs should:
- Conduct a Privacy Impact Tool Assessment
- Conducting a Privacy Impact Assessment (PIA) helps identify and manage privacy risks associated with new or existing projects, particularly where member or volunteer data is involved.
- Link: Privacy Foundations self-assessment tool | OAIC
- Review how member and volunteer data is handled
- Map out what personal information you collect (e.g., forms, emails, spreadsheets), where it’s stored, who has access, and how it’s used.
- TGOV0109 – * Member_Volunteer_Data_Handling_Review_Examples.xlsx
- Use the SLSQ Club Privacy Policy Template
- Adopt and customise the approved template to ensure your Club’s privacy policy is compliant with current legislation and aligned with SLSQ.
- TPOL0010 – Privacy Policy.
- Ensure privacy statements are included on all forms
- Use the SLSQ privacy collection statement template on membership, event, nomination, and registration forms, both online and paper. (below)
- Provide information to key committee members
- Make sure your executive, patrol captains and admins understand their privacy responsibilities and know how to handle personal data safely.
- Privacy for not-for-profits, including charities | OAIC
- Read the Australian Privacy Principles | OAIC
- Be ready to respond to data breaches
- Know what to do if personal information is lost, accessed without permission, or shared inappropriately.
- Preventing, preparing for and responding to data breaches | OAIC
Privacy Collection Notice Template
Privacy Collection Statement
The Club is committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth).
The personal information collected in this (form/application/registration) is required for the purpose of:
- Insert specific purpose e.g., processing your membership, registering your attendance, administering your assessment, etc.)
- Communicating important information relating to Surf Life Saving programs, activities, and services
- Meeting our legal and regulatory obligations (e.g., Work Health and Safety, child safety, training compliance
Your information may be shared with affiliated Surf Life Saving entities, including Clubs, Branches, SLSA, and service providers, but only where necessary and in accordance with SLSQ’s Privacy Policy.
If you do not provide the required information, The Club may be unable to (e.g., process your registration, approve your participation, or respond to your enquiry).
Template Privacy Declaration for Third Party Systems
“Privacy: I understand that the information I have provided in this form is necessary for the proper management of this activity and for the administration of Surf Life Saving related activities in Australia.
The information is collected in accordance with the Privacy Policy
The Club may share my information with SLS affiliates in accordance with the Privacy Policy and it may also be used to notify me of other events, news, and to offer the provision of services, including by third-party providers, to me.
I understand that the Privacy Policy contains information about how I may access and request correction of my personal information held, or make a complaint about the handling of my personal information, and provides information about how a complaint will be dealt with. If the information is not provided, my application may be rejected or services may be unable to be provided to me.
I acknowledge that if I do not wish to receive promotional material from SLS sponsors and third parties I may advise in writing or via the opt-out process provided in the relevant communication.
For support, contact compliance@lifesaving.com.au.
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