5.6.3. Secretary

An effective secretary plays a crucial role in ensuring the smooth functioning and compliance of the Club/Branch.

• Responsible for managing the administrative tasks of the association, such as record-keeping, document management, and correspondence.
• Maintains the association’s register of members and ensures its accuracy and availability for inspection.
• Records accurate minutes of association meetings, including committee meetings and general meetings.
• In come clubs, the minute taker maybe be a separate person to the Secretary
• Handles official communication and correspondence on behalf of the association.
• Ensures compliance with reporting requirements, including the preparation and lodgement of annual financial statements and reports.
• Ensures compliance with other legal obligations and helps maintain the association’s constitution and lawful operations

Whilst the club may request a paid admin to complete minutes / other adhoc requirement, the sole legal responsibility sits with Secretary.