Surf clubs should engage in effective facilities management to ensure the smooth operation, maintenance, and improvement of their facilities. Here are some key actions surf clubs should take in relation to facilities management.
| Develop a facilities management plan | Create a comprehensive plan that outlines the goals, objectives, and strategies for managing the surf club’s facilities. This plan should cover maintenance schedules, cleaning routines, safety inspections, equipment inventory, and any necessary renovations or upgrades. |
| Establish maintenance protocols | Implement regular maintenance protocols for all aspects of the facilities, including buildings, equipment, and outdoor areas. This includes routine cleaning, inspection of safety features, servicing of equipment, and addressing any repairs or issues promptly. |
| Conduct risk assessments | Regularly assess potential risks and hazards within the facilities to identify areas that require attention or improvements. This includes evaluating safety measures, identifying potential security vulnerabilities, and implementing appropriate mitigation strategies. |
| Ensure compliance with regulations | Stay up to date with relevant regulations, codes, and standards that govern surf club facilities. This includes compliance with building codes, health and safety regulations, accessibility requirements, and any other legal obligations specific to the facilities. |
| Implement safety measures | Prioritise safety by establishing clear safety procedures and protocols for club members, visitors, and staff. This includes emergency response plans, first aid provisions, training programs, and regular safety drills. |
| Engage in energy efficiency practices | Promote sustainable and energy-efficient practices within the facilities. This can include installing energy-efficient lighting, optimising heating and cooling systems, and encouraging recycling and waste reduction initiatives. |
| Regularly review and update policies | Continuously review and update facility-related policies, such as facility usage guidelines, equipment rental policies, and maintenance procedures. Ensure that these policies are communicated effectively to all stakeholders. |
| Seek member and community feedback | Encourage feedback from club members and the local community regarding facility experiences, suggestions, and concerns. This feedback can help identify areas for improvement and ensure the facilities meet the needs and expectations of those who use them. |
| Budget and financial management | Develop a budget specifically for facilities management, including routine maintenance, repairs, and potential renovations or upgrades. Monitor expenditures, track costs, and ensure proper financial management to sustain the long-term functionality and improvement of the facilities. |
| Collaborate with professionals | Seek guidance and support from professionals in facilities management, such as facility managers or consultants, who can provide expertise and advice on best practices, regulations, and cost-effective strategies. |
Facilities Development
Aids in any significant renovation / extensions to building/s over $100k (refer Funding Development Policy), and the planning for and delivery of a new building / facility.
When a club / branch is considering a facilities redevelopment, there are several important factors they should consider.
Queensland Government also have a planning checklist / development factsheet for actions that should be completed as part of development approval / building approval factsheet you development proposal planning checklist.
| Needs and Objectives | Determine the needs and objectives for the redevelopment project. Consider factors such as expanding capacity, improving functionality, enhancing member experience, accommodating new amenities or services, and addressing any existing deficiencies. |
| Budget and Funding | Assess the financial resources and establish a realistic budget for the redevelopment. Explore potential funding options, such as grants, sponsorships, loans, or fundraising initiatives. Ensure that the project is financially feasible and sustainable |
| Feasibility Study | Conduct a comprehensive feasibility study to assess the viability and potential impacts of the redevelopment. This study may include market analysis, cost estimates, potential revenue streams, environmental considerations, and community impact assessments |
| Design and Planning | Engage with architects, designers, and construction professionals to develop detailed plans and designs for the redevelopment. Consider elements such as layout, accessibility, functionality, aesthetics, sustainability, and compliance with building codes and regulations. |
| Stakeholder Engagement | Involve relevant stakeholders throughout the process, including club members, employees, local community members, and relevant authorities. Seek their input, address concerns, and keep them informed about the progress and potential impacts of the redevelopment |
| Legal and Regulatory Compliance | Ensure compliance with all relevant laws, regulations, and permits related to building and construction in Queensland. This includes obtaining necessary approvals, permits, and certifications from local government authorities and adhering to workplace health and safety requirements. |
| Project Management | Develop a comprehensive project management plan, including timelines, milestones, resource allocation, and risk management strategies. Assign a dedicated project manager or team to oversee the redevelopment and ensure effective coordination of all activities. |
| Communication and Marketing | Develop a communication and marketing strategy to inform club members, stakeholders, and the wider community about the redevelopment. Highlight the benefits, progress, and anticipated outcomes of the project to generate support and excitement |
| Sustainability and Energy Efficiency | Consider incorporating sustainable and energy-efficient features into the redevelopment, such as renewable energy sources, water-saving measures, efficient lighting systems, and waste management practices. This can contribute to long-term cost savings and environmental stewardship |
| Disruption and Contingency Planning | Anticipate potential disruptions to club operations during the redevelopment and develop contingency plans to mitigate their impact. Ensure members are informed about any temporary closures, alternative facilities, or modified services during the construction phase |
Queensland Government
The Queensland Government’s Business and Industry Portal (https://www.business.qld.gov.au/) provides comprehensive information and resources for businesses, including guidance on property development, planning and zoning regulations, permits, and approvals.
Department of State Development, Infrastructure, Local Government, and Planning
The Department of State Development, Infrastructure, Local Government, and Planning (https://www.dsdilgp.qld.gov.au/) offers information and support for various aspects of facilities development, including planning and development schemes, infrastructure planning, and local government matters.
Queensland Building and Construction Commission (QBCC)
The QBCC (https://www.qbcc.qld.gov.au/) regulates the building and construction industry in Queensland. Their website provides information on licensing, building contracts, dispute resolution, and other resources related to construction projects.
Master Builders Queensland
Master Builders Queensland (https://www.mbqld.com.au/) is an industry association that provides resources, training, and support for the building and construction sector. They offer guidance on building codes, regulations, contracts, and industry best practices.
Queensland Facilities Management Industry Association (QFMIA)
The QFMIA (https://www.qfmia.org.au/) is an industry association dedicated to facilities management. They provide resources, networking events, and professional development opportunities for those involved in managing and maintaining facilities.
Australian Institute of Architects (Queensland Chapter)
The Queensland Chapter of the Australian Institute of Architects (https://www.architecture.com.au/) offers resources and support for architects and professionals in the architectural industry. They provide guidance on design, sustainability, and best practices in building development.
Property Council of Australia (Queensland Division)
The Property Council of Australia’s Queensland Division (https://www.propertycouncil.com.au/Queensland) represents the property industry in Queensland. They offer industry insights, networking opportunities, and access to research and reports related to property development and investment.
Local Government Authorities
Local government authorities in Queensland, such as city councils, often have dedicated departments or resources to assist with facilities development within their jurisdictions. They can provide information on planning regulations, permits, and local development guidelines specific to the area.
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