A supplier selection process is a structured approach that clubs should use to identify, evaluate, and choose the most suitable suppliers or vendors for their goods or services. This process ensures that the selected suppliers align with the organisation’s needs, requirements, and quality standards. While legislation might not be directly tied to the supplier selection process, certain legal considerations and regulations can influence how the process is conducted.
SLSA has a preferred suppliers relating to equipment requirements and should be reviewed prior to any equipment purchase be made. Please contact the lifesaving team for further information.
Conducting a supplier assessment is crucial to ensure that you are partnering with reliable and responsible suppliers.
Here are key things that should be completed when conducting a supplier assessment:
| Define Assessment Objectives: | Clearly outline the objectives of the supplier assessment. Determine whether you are evaluating existing suppliers for performance improvement, assessing potential new suppliers, or ensuring compliance with specific criteria (e.g., quality, ethical standards, cost-effectiveness). |
| Identify Assessment Criteria | Determine the specific criteria against which suppliers will be assessed. These criteria may include quality, cost, reliability, ethical practices, environmental impact, financial stability, and compliance with legal and regulatory requirements |
| Select Assessment Team | Assemble a team responsible for conducting the assessment. This team should include members with expertise in procurement, quality control, sustainability, and relevant industry knowledge |
| Gather Supplier Information | Collect essential information about the supplier, including financial statements, references, certifications, performance data, and relevant contracts or agreements. |
| Evaluate Financial Stability: | Assess the financial stability of the supplier to ensure they can meet their contractual obligations over the long term. Review financial statements, credit reports, and any available credit references. |
| Assess Quality and Performance | Evaluate the quality of the supplier’s products or services. Review performance metrics, such as on-time delivery, defect rates, and customer satisfaction |
| Review Ethical and Compliance Standards | Ensure that the supplier adheres to ethical and compliance standards that align with your values and policies. Assess their adherence to laws, environmental regulations, and industry-specific standards. |
| Check References | Contact references provided by the supplier to gather insights into their performance, reliability, and reputation. Ask about their experiences working with the supplier. |
| Review Contracts and Agreements | Carefully review existing contracts and agreements with the supplier to ensure they are aligned with your expectations and requirements. |
| Sustainability and Environmental Impact | Evaluate the supplier’s commitment to sustainability, environmental responsibility, and social responsibility. Assess their initiatives related to reducing environmental impact and promoting ethical practices. |
| Risk Assessment | Identify and assess potential risks associated with the supplier, including supply chain disruptions, geopolitical factors, and market dynamics that may affect their ability to deliver. |
| Performance Metrics and Key Performance Indicators (KPIs) | Define key performance metrics and KPIs that will be used to track and measure the supplier’s ongoing performance. Establish performance targets and reporting intervals. |
| Determine Actionable Recommendations | Based on the assessment findings, develop actionable recommendations. These recommendations may involve negotiation, performance improvement plans, contract renegotiation, or, in extreme cases, termination of the supplier relationship |
| Documentation and Reporting | Thoroughly document the assessment process, findings, and recommendations in a structured report. Share this report with relevant stakeholders and decision-makers. |
| Feedback and Communication | Maintain open and transparent communication with the supplier throughout the assessment process, providing feedback and addressing concerns collaboratively. |
| Club Tip Ensure you club is following the requirements to related party transactions process |
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