2.3.1. Responsible Person

Under the Associations Incorporation Act 1981 Qld), each incorporated association, including registered clubs, are required to have a responsible person.
The Act defines the responsible person as “a member of the committee of management, an employee of the association, or any other person who manages or controls the affairs of the association.”

The term “responsible persons” refers to the office bearers of an association, such as the President, Treasurer, and Secretary, as well as the members of the committee of management or governing body of the association.

The responsible person has a duty to ensure that the association complies with all of its legal obligations under the Act, including those relating to financial management, governance, reporting, and membership.

Key responsibilities for this person can be:

• Ensuring that the association complies with the requirements of the Act, including the registration, financial reporting, and record-keeping obligations.
• A legal obligation to act in the best interests of the association and avoid conflicts of interest. They must act honestly, with due care and diligence, and in good faith.
• A duty to ensure that the association’s finances are managed in a responsible and transparent manner. This includes keeping accurate financial records, preparing annual financial statements, and ensuring that the association’s funds are used for proper purposes.
• Ensures that the association holds regular meetings, follows proper procedures for decision-making, and keeps accurate minutes of meetings.
• Maintains accurate records, including financial records, membership records, and minutes of meetings.
• Prepare and submit annual reports and financial statements to the relevant government agency.
  

Responsible persons may have other duties and responsibilities under the association’s constitution or other legal obligations. For example, they may be responsible for managing the association’s operations, overseeing fundraising activities, or ensuring compliance with other laws and regulations.