Position descriptions are an important tool for your club to ensure that Office Bearers or staff (if applicable) understand their roles and responsibilities, performance expectations are clear, and the club is compliant with legal and regulatory requirements. They also play a key role in attracting and retaining key personnel within the club to perform to a high standard within the role.
Key requirements for a position description
- Clarifying roles and responsibilities: Position descriptions provide a clear and concise summary of the duties and responsibilities associated with a particular role. This helps the Member understand their role within the club and ensures that their responsibilities are clearly defined and understood.
- Performance management: Position descriptions provide a basis for measuring an members performance against the role requirements. By outlining the specific tasks and responsibilities associated with a particular role, position descriptions provide a clear benchmark for evaluating members performance.
- Fill officer bearers positions: Position descriptions are essential for attracting the right talent within your club. They provide potential office bearers with a clear understanding of the requirements and expectations of the role, which helps to ensure that the Club attracts qualified candidates who are a good fit for the role.
How to establish a Position Description
| Identify the need for a position description | The first step is to identify the need for a position description. This may arise when a new position is being created, when an existing position is being modified, or when there is a lack of clarity or consistency regarding role responsibilities |
| Conduct a role analysis | gathering information about the duties, responsibilities, and requirements of the position. This can be done through a variety of methods, such as observing the position currently being performed, interviewing incumbents, club captains, presidents, and reviewing relevant documents |
| Develop a draft position description | Based on the information gathered through the role analysis, a draft position description can be developed. This should include information such as the position title, a summary of the position’s purpose and responsibilities, and the qualifications and skills required for the role |
| Review and refine the position description | The draft position description should be reviewed and refined by relevant stakeholders, such as the relevant committees, panels, personnel and other who will work closely with the position. The feedback provided should be reviewed and discussed to see if it should be included in the role description |
| Obtain approval for the position description | Once the final version of the position description has been developed, it should be approved by relevant Committees/ Panels following your clubs approval procedure |
| Use the position description for various purposes | The position description can be used for a variety of purposes, such as recruiting new office bearers, evaluating performance, and identifying training and development needs |
Refer to Administration Operations Manual for position description examples
Revision:
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