5.6.2.1. What it Means to be Secretary

Secretary Definition
A Secretary plays a key administrative, and organisational and governance role within their association, ensuring the smooth operation of committees and effective coordination of administrative functions of that association. Within the SLS Community, an effective Secretary plays a crucial role in ensuring the smooth functioning and compliance of the association for which they are appointed.

Skills and Qualifications
While there may be some prerequisites outlined in your association’s Constitution or By-laws, there are generally no formal requirements to become a secretary of an association. However, there are some key skills that should be considered when taking on this position, these include:

• Strong organizational, communication (verbal & non-verbal), and time-management skills
• Proficiency in meeting coordination and document preparation
• Attention to detail, particularly in recording accurate minutes and ensuring compliance with regulations
• Familiarity with relevant governance structures, regulations and legislation
• Ability to work collaboratively with committee members, leadership, and external stakeholders
• Ability to handle sensitive information and maintain confidentiality
• Knowledge of lifesaving practices and an understanding of contemporary lifesaving issues and requirements
• Training in Governance of Not-for-profit operations (desirable), may include online training undertaken after appointment to the role