SLSQ Governance Manual

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Table of Contents

SLSQ Governance Manual

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- SLSQ Governance Manual — 1

1. Introduction
- 1.1. About this Manual
- 1.2. Surf Life Saving Structure
- 1.3. SLSQ Governance
- 1.4. Branches and Clubs
- 1.5. Content Suggestion Form
2. Governance
- 2.1. Legislative
- 2.2. Other Governing Bodies
- 2.3. Governance Responsibilities
- 2.4. Governance Resources
3. Constitutions, Regulations, Policies and Procedures
- 3.1. Constitution & Regulations/By-Laws
- 3.2. Policy, Procedure and Position Statements
- 3.3. Position Descriptions
- 3.4. Chapter 3 Reference Links
4. Affiliations
- 4.1. Benefits of Affiliation
- 4.2. Annual Reports
- 4.3. Affiliation Statements
- 4.4. Annual General Meeting Minutes
- 4.5. Office of Fair Trading (OFT) Reporting
  - 4.5.1. Change of details relating to an incorporated association (Form 10a)
- 4.6. Office Bearers
- 4.7. Audited Financials
- 4.8. ACNC Annual Information Statement (AIS)
- 4.9. Statement of Commitment
- 4.10. Additional Requirements
- 4.11. Chapter 4 Reference Links
5. Club Governance
- 5.1. Charity as a Whole
- 5.2. Nominations
- 5.3. Skills Matrix
- 5.4. Annual General Meeting (AGM)
  - 5.4.1. Voting
    - 5.4.1.1. Electronic voting
  - 5.4.2. Scrutineers
- 5.5. Inductions
  - 5.5.1. Conflict of Interests
- 5.6. Meetings
  - 5.6.1. The Chairperson
  - 5.6.2. Treasurer
  - 5.6.3. Secretary
  - 5.6.4. Agendas
  - 5.6.5. Reports
  - 5.6.6. Minutes
  - 5.6.7. Effective Minute Taking
  - 5.6.8. Decisions making
- 5.7. Confidentiality
- 5.8. Business V Strategic Plan
- 5.9. Communication to Members
- 5.10. Succession Planning
- 5.11. Performance Reviews
- 5.12. Documentation
  - 5.12.1. Documentation – Destruction and Retention
- 5.13. Asset Management
- 5.14. Stocktakes
- 5.15. Facilities
  - 5.15.1. Leasing
    - 5.15.1.1. Subleasing
  - 5.15.2. Facilities Management
    - 5.15.2.1. SLSQ – Capex Policy
  - 5.15.3. Choosing Suppliers/ Contractors
- 5.16. Change Management
- 5.17. Communications
  - 5.17.1. Protecting Our Brand
  - 5.17.2. Sponsorship and Fundraising
  - 5.17.3. Our Technology for Communicating
- 5.18. Dissolution of a Club
- 5.19. Club Websites
- 5.20. Exit Surveys
- 5.21. Governance – FAQ (Frequently asked questions)
6. Membership Governance
- 6.1. Member Recruitment & Retention
- 6.2. Membership Applications
- 6.3. Membership Development
- 6.4. Membership Pathways
- 6.5. Recognition (Awards)
- 6.6. Non-Consent Forms
7. Risk Management
- 7.1. Insurances
- 7.2. Types of Risk Assessments
- 7.3. Member Protection
- 7.4. Member Injury/Workcover Claims/Insurance
  - 7.4.1. Incident Reports
  - 7.4.2. Claims
- 7.5. Workplace Health and Safety
- 7.6. Complaint Management Process
8. Financial Management
- 8.1. Budgeting
  - 8.1.1. Creating a Budget
    - 8.1.1.1. Budget approval process
- 8.2. Understanding Financial Statements
- 8.3. Profit and Loss Statement
- 8.4. Capital Expenditure
- 8.5. Financing and Investing Activities
- 8.6. Appointing an Auditor
- 8.7. Grants
- 8.8. Fundraising in Queensland
  - 8.8.1. National Fundraising Principles
- 8.9. Reimbursements to Volunteers
- 8.10. Related Party Transactions
- 8.11. Legislative And Regulatory Bodies
- 8.12. Supplier Selection
- 8.13. Insolvent Trading
9. Employees
- 9.1. Employee Recruitment
- 9.2. Employee Interviewing
- 9.3. Pay & Wages
- 9.4. Compliance Checks (prior to on-boarding)
- 9.5. Employee Contracts
- 9.6. On-boarding/ Staff induction
- 9.7. Employee Performance Reviews
- 9.8. HR Policies and Procedures
- 9.9. Workplace Problems
- 9.10. Fairwork Ombudsman
- 9.11. Legislation and Regulations
- 9.12. Employee Assistance Program (EAP)
- 9.13. Resources & Templates
10. Supporters Club
- 10.1. Supporters Club Strategic Plan
- 10.2. Supporters Club Financial Management
  - 10.2.1. Supporters Club – Tax
- 10.3. Supporters Club Memberships
- 10.4. Supporters Club Employees
- 10.5. Facilities and Property Management
- 10.6. Licensed Venue v Unlicensed Venue
- 10.7. Supporter Clubs Suppliers and Contractors
- 10.8. Food Health and Safety
  - 10.8.1. Office of Liquor and Gaming Regulation (OLGR)
    - 10.8.1.1. Inspections OLGR
- 10.9. Clubs Queensland
- 10.10. Legislation & Regulations
- 10.11. Supporters Club Policies
- 10.12. Closing a Supporters Club
- 10.13. Compliance signage for licensed venues

Download as PDF

2.4. Governance Resources

Associations Incorporation Act
- Incorporated Association Smart business guide
Corporations Act
Anti-Discrimination Act
Information Privacy Act
Child Protection Act
Fair Work Act
Australian Charities and Not-For-Profit Commission
Office of Fair Trading
Australian Taxation Office
Australian Securities and Investments Commission
- ASIC Disqualified Persons Register
- Regulatory resources

Revision: 5

2.3.3. Governance Review

3. Constitutions, Regulations, Policies and Procedures

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