SLSQ Governance Manual
1
1
Table of Contents
SLSQ Governance Manual
1
SLSQ Governance Manual — 1
1.
Introduction
1.1.
About this Manual
1.2.
Surf Life Saving Structure
1.3.
SLSQ Governance
1.4.
Branches and Clubs
1.5.
Content Suggestion Form
2.
Governance
2.1.
Legislative
2.1.1.
Associations Incorporation Act
2.1.1.1.
Model Rules Grievance Procedure
2.1.2.
Corporations Act
2.1.3.
Anti-Discrimination Act
2.1.4.
Information Privacy Act
2.1.5.
Child Protection Act
2.1.6.
Fair Work Act
2.1.7.
Australian Charities and Not-for-profits Commission Act 2012 (Cth)
2.1.8.
Privacy Act 1988
2.1.8.1.
Privacy
2.2.
Other Governing Bodies
2.2.1.
ASIC – Australian Securities and Investments Commission
2.2.2.
ACNC – Australian Charities And Not-For-Profit Commission
2.2.3.
OFT – Office of Fair Trading
2.2.4.
ATO – Australian Taxation Office
2.2.5.
ASC – Australia Sports Commission
2.3.
Governance Responsibilities
2.3.1.
Responsible Person
2.3.1.1.
Selecting your Responsible Person
2.3.1.2.
Shadow Directors/ De facto Directors
2.3.2.
Club Committees / Panels
2.3.3.
Governance Review
2.4.
Governance Resources
3.
Constitutions, Regulations, Policies and Procedures
3.1.
Constitution & Regulations/By-Laws
3.1.1.
Constitution
3.1.1.1.
Changing your Constitution
3.1.2.
Regulations / By-Laws
3.1.2.1.
Changing Your Regulations/By-Laws
3.1.3.
Breach Constitution or Regulations/By-Laws
3.2.
Policy, Procedure and Position Statements
3.2.1.
Policy
3.2.2.
Procedures
3.2.3.
Position Statement
3.3.
Position Descriptions
3.4.
Chapter 3 Reference Links
4.
Affiliations
4.1.
Benefits of Affiliation
4.2.
Annual Reports
4.3.
Affiliation Statements
4.4.
Annual General Meeting Minutes
4.5.
Office of Fair Trading (OFT) Reporting
4.5.1.
Change of details relating to an incorporated association (Form 10a)
4.6.
Office Bearers
4.7.
Audited Financials
4.8.
ACNC Annual Information Statement (AIS)
4.9.
Statement of Commitment
4.10.
Additional Requirements
4.10.1.
Australian Business Number (ABN) Registration
4.10.2.
Incorporation Certificate
4.10.3.
Deductible Gift Receipt Number
4.10.4.
Club Documents
4.11.
Chapter 4 Reference Links
5.
Club Governance
5.1.
Charity as a Whole
5.2.
Nominations
5.3.
Skills Matrix
5.4.
Annual General Meeting (AGM)
5.4.1.
Voting
5.4.1.1.
Electronic voting
5.4.2.
Scrutineers
5.5.
Inductions
5.5.1.
Conflict of Interests
5.6.
Meetings
5.6.1.
The Chairperson
5.6.2.
Treasurer
5.6.3.
Secretary
5.6.4.
Agendas
5.6.5.
Reports
5.6.6.
Minutes
5.6.7.
Effective Minute Taking
5.6.8.
Decisions making
5.7.
Confidentiality
5.8.
Business V Strategic Plan
5.9.
Communication to Members
5.10.
Succession Planning
5.11.
Performance Reviews
5.12.
Documentation
5.12.1.
Documentation – Destruction and Retention
5.13.
Asset Management
5.14.
Stocktakes
5.15.
Facilities
5.15.1.
Leasing
5.15.1.1.
Subleasing
5.15.2.
Facilities Management
5.15.2.1.
SLSQ – Capex Policy
5.15.3.
Choosing Suppliers/ Contractors
5.16.
Change Management
5.17.
Communications
5.17.1.
Protecting Our Brand
5.17.2.
Sponsorship and Fundraising
5.17.3.
Our Technology for Communicating
5.18.
Dissolution of a Club
5.19.
Club Websites
5.20.
Exit Surveys
5.21.
Governance – FAQ (Frequently asked questions)
6.
Membership Governance
6.1.
Member Recruitment & Retention
6.2.
Membership Applications
6.3.
Membership Development
6.4.
Membership Pathways
6.5.
Recognition (Awards)
6.6.
Non-Consent Forms
7.
Risk Management
7.1.
Insurances
7.2.
Types of Risk Assessments
7.3.
Member Protection
7.3.1.
Child Youth Risk Management Strategies
7.3.2.
Member Protection Information Officer
7.3.3.
Peer Support Officer
7.3.4.
Safeguarding
7.3.5.
Bullying Awareness
7.3.6.
Working With Children – Blue Cards
7.3.6.1.
Child Sexual Offence Reporting
7.4.
Member Injury/Workcover Claims/Insurance
7.4.1.
Incident Reports
7.4.2.
Claims
7.5.
Workplace Health and Safety
7.6.
Complaint Management Process
8.
Financial Management
8.1.
Budgeting
8.1.1.
Creating a Budget
8.1.1.1.
Budget approval process
8.2.
Understanding Financial Statements
8.3.
Profit and Loss Statement
8.4.
Capital Expenditure
8.5.
Financing and Investing Activities
8.6.
Appointing an Auditor
8.7.
Grants
8.8.
Fundraising in Queensland
8.8.1.
National Fundraising Principles
8.9.
Reimbursements to Volunteers
8.10.
Related Party Transactions
8.10.1.
Small Charities
8.10.2.
Medium and Large Charities
8.10.3.
Managing Related Party Transactions
8.11.
Legislative And Regulatory Bodies
8.12.
Supplier Selection
8.13.
Insolvent Trading
9.
Employees
9.1.
Employee Recruitment
9.2.
Employee Interviewing
9.3.
Pay & Wages
9.4.
Compliance Checks (prior to on-boarding)
9.5.
Employee Contracts
9.6.
On-boarding/ Staff induction
9.7.
Employee Performance Reviews
9.8.
HR Policies and Procedures
9.9.
Workplace Problems
9.10.
Fairwork Ombudsman
9.11.
Legislation and Regulations
9.12.
Employee Assistance Program (EAP)
9.13.
Resources & Templates
10.
Supporters Club
10.1.
Supporters Club Strategic Plan
10.2.
Supporters Club Financial Management
10.2.1.
Supporters Club – Tax
10.3.
Supporters Club Memberships
10.4.
Supporters Club Employees
10.5.
Facilities and Property Management
10.6.
Licensed Venue v Unlicensed Venue
10.7.
Supporter Clubs Suppliers and Contractors
10.8.
Food Health and Safety
10.8.1.
Office of Liquor and Gaming Regulation (OLGR)
10.8.1.1.
Inspections OLGR
10.9.
Clubs Queensland
10.10.
Legislation & Regulations
10.11.
Supporters Club Policies
10.12.
Closing a Supporters Club
10.13.
Compliance signage for licensed venues
Download as PDF
3.1.3.
Breach Constitution or Regulations/By-Laws
Revision:
2
3.1.2.1.
Changing Your Regulations/By-Laws
3.2.
Policy, Procedure and Position Statements
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