Uncertified Sick Leave can be claimed under two leave types:
- Uncertified Sick Leave – Per Staff Rule 6.2, uncertified sick leave may be used when the staff member is not able to perform duties due to his or her illness or injury and does not require a medical diagnosis.
- Family Emergency Leave – Per Staff Rule 6.2 uncertified sick leave may be used for family related emergencies.
Uncertified Sick Leave or Family Emergency Leave can be requested in ESS one month before and recorded up to one month after the dates taken.
The process for successfully processing and approving either type of Uncertified Sick Leave request includes these procedures and roles:
The system automatically approves the request after checking the staff member’s USL quota balance is sufficient to cover the request.
Once approved, Uncertified Sick leave quota, leave type, and dates are deducted in real time.
Exceptional Record Entries in ECC
Exceptionally, when neither the Staff Member and Time Administrator nor the manager have access to ESS, the HR Partner or Time Senior Administrator can view, create, or modify absence records including certified and uncertified sick leave entries, directly in ECC. However, note that no changes should be made to sick leave entries in ECC unless there is proof of approval by the HR Partner or Medical services, as appropriate. Whenever a change is made for sick leave entries in ECC, a note should be entered indicating reference to the approval or the change made.
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