In Umoja you will always be required to mark absences from the office through ESS and you will not normally be required to mark your attendance. However, when you work outside normal work hours, use flexible work arrangements or have a contract that only calls on your services for certain days (such as a WAE contract) you will be required to submit your attendance in ESS.
As there will be no record that staff members worked those hours or days unless they enter the attendance information in the system, staff members are advised to be diligent about keeping an accurate attendance record as otherwise, it may have an impact on compensation.
Flexible working arrangements that must be recorded are:
- Telecommuting – record the days worked
- Attendance (Compressed) – this is used to record the “extra” hours that the staff member works on a compressed work schedule. It generates a quota called compressed regular day off.
- Compressed Reg Day Off – this is used to record the days taken off after satisfying the extra hours required for the compressed work schedule.
The regulations, rules, policies, and standard operating procedures (SOP) governing flexible working arrangements developed over time. The official documents are easily accessible within the UN Intranet.
- Flexible working arrangements – ST/SGB/2019/3, ST/IC/2019/15, ST/SGB/2023/1
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