The process for successfully processing and approving a Home Leave request includes these procedures and roles:
- The Staff Member submits a travel request for themselves and/or eligible dependents to travel on Home Leave on dates matching the time request that has been approved by the manager.
- The HR Partner will receive the travel request in the pending travel queue in their Approver Work Center and Worklist.
- The HR Partner will review the request, checking that all prerequisites indicated above are satisfied. The HR Partner has the option of approving, rejecting or returning the request to the Staff Member for corrections in the Portal.
- If approved by the HR Partner, it then goes to the travel approver and certifying officer for further review and authorization of travel and the ticket will be issued or a lump sum will be given to the Staff Member, as requested.
If the Staff Member initially requested lump sum and the request is approved by the HR Partner, it will go to the travel approver for confirmation of the amount of lump sum. If the Staff Member rejects the lump sum and decides to opt for a UN issued ticket and entitlement, then the HR Partner does not need to confirm eligibility again. At that point, the request bypasses the HR Partner and goes to the travel approver and certifying officer. - Once the Staff Member has returned from Home Leave, they will create their Expense Report within 14 days from the return day. If this step was ignored/forgotten the Staff member will be recovered from the payroll the full cost to the UN of the Home Leave Travel (Lumpsum or Ticket Costs).
- Staff Members’ are entitled to Travel Time as defined in the UN Staff Rules. If the Staff Member opts for UN issued tickets travel days will be automatically credited back to the staff member once they submit their travel expense report. If the staff member selects the lump sum option, they will need to submit an offline request to the HR Partner to credit travel days and the HR Partner will modify the Annual Leave – Home Leave record in ECC upon return from Home Leave.
Important Note to Time Senior Administrators: In the event that the staff member contacts you with a request to change any of the AL-HL days to travel time because they opted for a lump sum, you should inform them that they need to submit the request offline to the HR Partner after they return from Home Leave, and they have submitted their expense report.
Please note that as Time Administrator, you only have access to submit time requests on behalf of staff members. Time Senior Administrators will also have the ability to view, modify or create leave records in ECC.
For help submitting the travel request, the Staff Members should be directed to a Travel Administrator.
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