4.2.4. Modify Attendance/Absence Record

1. Modify will only allow the Time Senior Administrator to change dates or characteristics for a specific attendance or leave type. The system will not allow the subtype of the attendance/leave to be changed.
2. Start the transaction using the menu path or transaction code: PA61 Maintain Time Data.
3. Click after typing PA61 in the Command text box.
   
   
   
   
4. Enter the staff member’s personnel number in the Personnel No. text box. Click to continue.
5. To locate the record you want to modify, enter a date range that covers part of the absence duration. Enter the Infotype ID for the type of record you want to modify. Click to continue.
   
   
   
   
6. Click to select the record you want to modify and click to edit the record.
   
   
   
   
7. In the original leave request record, you can see the from and to dates of the absence. Only the start and/or end date(s) of the absence can be modified. Click to accept the change.
   
   
   
   
8. Press F9 to add a note.
9. The note should contain the following elements: – Staff member has requested the < type of change > for the period of < date > through < date >. Medical note from recognized physicians provided by the staff member on < date >.
10. Click to save the note.
11. Click again to save the record.
    
    
    
    
12. Click to return to the Maintain HR Master Data screen.
13. Click to return to the SAP Easy Access screen.
    
    
    
    
    
    An absence record must now be created for the period of AL. The staff member should submit the request for AL through ESS.
    If necessary, the HR Partner can create a leave request for the period of AL approved by following the common set of instructions to request a leave absence in ECC.

)footnote¹