2.5. Common Procedure: Searching for a staff member

The majority of time related requests are submitted through ESS. Only in very exceptional circumstances are leave records entered directly in ECC. All time requests submitted on behalf of a staff member will start with the same procedure of looking up the staff member in question. The procedure below shows how this is done.

1. Login to ESS, then start the transaction using the menu path: Time Administrator>Time Administration>Time Work Center
2. Click on the Time Administrator tab.
   
   
   
   
3. Click on the Time Administration link.
   
   
   
   
4. Click on the Time Work Center link to see the search options.
   
   
   
   
5. Search options are:
   - Employees from Organizational Units – allows you to search for employees by their organization unit by selecting the unit from the list on the left side of the screen. A list of all employees of the selected unit will appear.
   - Employees from Organizational Structure – allows you to search for employees by their organization, sub-organization and department by selecting the organizational structure from the list on the left side of the screen. A list of employees who report to the selection will appear in the table.
   - Direct Reports – displays staff members that you are responsible for time administration.
   - Employee Search – allows you to search for a specific employee. Displays an employee search window. The recommended search option is Employee Search.
   
   
   
   
6. You can search for a specific staff member by name or personnel number (index number). In this demonstration we will be searching for the staff member by their Personnel Number.
   
   
   
   

   You cannot search for staff members whom you do not service. If you do, you will receive no results.
   For staff members you do service as a Time Administrator or Time Senior Administrator, when searching by Last or First name you can:
   - enter the full name, which returns the staff member whose name you entered, or
   - use a wildcard, e.g. Ev* or *ry, which will return a list of staff members whose name contains the letters entered.

   
   
   
   
   
   
   
7. Click on the Start button, this will start the search.
   
   
   
   
8. Select the staff member by clicking on the gray button.
9. Click on the Create Leave Request button.
   
   
   
   
10. From this point, use any of the procedures used by the staff member for submitting a time related request. As the Time Administrator or Time Senior Administrator you will perform the same steps followed a staff member when submitting a leave request in ESS.
    
    
    
    

)footnote¹