3.9.1. Prerequisites

The following documents and data are required to process and approve overtime, compensatory time off (CTO), and night differential requests.

For CTO and OT:

• The Staff Member must obtain offline authorisation from their manager prior to working CTO or OT. Once the Time Manager has agreed and the Staff Member has worked the overtime or Compensatory time hours, the request will be submitted in ESS.
• Official Documentation: Documentation from the Staff Member and their Time Manager or approving authority regarding any authorized OT or CTO already completed that could not be entered into ESS and requires HR Partner action directly in ECC.
  

For Night Differential:

• If the Staff Member uses a work schedule in which Night Differential hours are embedded, there is nothing to do, as the payment will be calculated based on their work schedule
• If night differential hours are not part of the schedule of the Staff Member, the Staff Member must make an offline request for these hours to the manager, who will seek approval from their budget authority before authorizing the time. Once the work has been certified by the manager, the HR Partner or Time Senior Administrator will enter the details in ECC.
  

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