4.3.1.2. Monitoring Analysis

To conduct monitoring analysis, you must produce a report extract:

• for an Organizational unit
• covering the period under review.
  

If there is a valid date in the Monitoring complete column, then the staff member has certified that Monthly Time Statement.

Any rows that are empty or have 00.00.000 (determined by how you export the report to Excel) in the Monitoring complete date column show uncertified Monthly Time Statements. The Time Senior Administrator must follow up with the staff member to ensure certification.

Annual time statement
Always static once the system generates it, regardless of being certified by S/M or not. This means once generated, all submissions made after this date will not be reflected on the annual time statement.

Monthly time statement

• Report generated but not yet certified by the S/M: At this stage the report is dynamic. All changes/submissions made before the S/M certifies it will be reflected in the monthly time statement.
• Report generated and certified by the S/M: Once certified, the report becomes static. Any changes/submissions made after the S/M certifies it will not be reflected in the monthly time statement.
  

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