4.3.3.2. Monitoring Analysis

Review the following items:

1. Staff members who have NOT taken annual leave within a leave cycle – 1 April – 31 March. Reasons may include:
   1. Staff members who were active during the cycle but have been separated before the end of the year.
      Indications of this include:
      1. Position id = ‘99999999’ in the Display Absence Quota Information report and
      2. a difference between Entitlement and Rem on key date that does not match the days used [For example, the staff member has an entitlement of 60 days, has used 0 days but has 0 days remaining].
         This can be quickly checked on the staff member’s Actions record (PA20) to see if a Separation PA has been executed.
   2. Staff members who have leave requests pending approval in the system. This can be checked by running the Display Leave Requests report as documented in this guide. Should the staff member have requests pending approval, please contact the staff member’s time manager and request that they approve the requests.

If a staff member has not separated from the organization and does not have requests pending approval in the system, please contact the staff member’s time manager to ensure that the staff member’s actual absences are being recorded.

AL quotas will be automatically reset to the maximum entitlement appropriate to the appointment type as of 01.04.yearly. Staff members who retroactively post or have absences approved in after the end of a leave cycle and who have had their quotas reset to 60 or 18 days on 1 April will need to request a review of their balance through an iNeed service request.

)footnote¹