3.8.1. Prerequisites

Although the HR Partner has access to submit time and travel transactions on behalf of the Staff Member, it must be noted that these are the primary responsibilities of the Time and Travel Administrators respectively and these requests should be submitted to them first for processing.

The following documents and data are required to submit an R&R leave request on behalf of the staff member:

• Written request with justification: Staff members must submit a written request for the type of leave request they want time/travel administrators to submit on their behalf with a clear explanation as to why it is necessary to request their assistance. In the event that the reason is justified, the time/travel administrator will proceed to submit their request on their behalf.
  The request must clearly indicate the type of leave as well as the day(s) requested for both R&R and travel time.
• Validate Eligibility for R&R Leave Approval: The staff member should have served the required period at the duty station to qualify for the entitlement (refer to the policy section in this job aid).
• Check for Exceptions/Special Cases: If a Staff Member requests to postpone their R&R beyond one month, then the Staff Member must submit, together with the R&R request, a memo explaining why he/she was not able to take it on time. The memo must be signed by the staff member and the Chief of Section.
  

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