3.3.1. Prerequisites

Establishment of Paternity Leave Quota: Paternity leave requests can only be submitted through ESS after the HR Partner has established the paternity leave quota for the staff member. To establish the quota, the staff member must submit to the HR Partner either a certificate from a licensed medical practitioner or midwife indicating the expected delivery of the child (if prior to the birth of the baby) or a birth certificate.
Upon review and validation of eligibility, the HR Partner will establish the appropriate quota.

• Validate Eligibility: A minimum of 12 months is required between the ending date of one paternity leave and the starting date of the next.
• Validate Appointment Status: The HR Partner should review the expiration date of the staff member’s appointment and process an Appointment Extension PA, if required.
  

In the case of a staff member whose fixed-term appointment is set to expire during their period of paternity leave, and a decision is made not to extend the staff member’s appointment (based on factors unrelated to the staff member having a child) the current appointment will be extended to cover the full duration of the paternity leave. In cases of temporary appointees, they must have served for 6 continuous months and have at least 3 months left in their contract upon return from paternity leave to be eligible.

Once this quota is created, the Staff member, or the Time Administrator/Time Senior Administrator on their behalf, can submit the request for paternity leave through ESS. Time Administrators/Time Senior Administrator will also require the following to submit a paternity leave request through ESS:

• Written request with justification: Staff members must submit a written request for the type of leave request they want Time Administrator/Time Senior Administrator to submit on their behalf with a clear explanation as to why it is necessary to request their assistance. If the reason is justified, the Time Administrator/Time Senior Administrator will proceed to submit their request on behalf of the staff member.
  The request must clearly indicate the type of leave as well as the day(s) requested and whether the quota has already been established by the HR Partner.
  

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