3.6.1. Prerequisites

The following documents and data are required for a home leave time request.

• Written request with justification: Staff members must submit a written request to the Time Administrator/Time Senior Administrator to submit the absence record in Umoja, on their behalf indicating the type of leave request to be submitted on their behalf with a clear explanation as to why it is necessary to request their assistance. In the event that the reason is justified, the time administrator will proceed to submit their request on their behalf. The request must clearly indicate the type of leave as well as the day(s) and hours requested and whether they have enough quota to travel on home leave.
• Validate Eligibility for Travel Approval: Check to ensure:
  • HL Points: the staff member has the required home leave points. If the staff member does not have at least 12 HL points when the request is made, it will be denied, so you should not submit the request and must inform the staff member of the rules.
• Check for Exceptions/Special Cases:
  • Combined Home Leave and Maternity or Paternity Leave: Umoja will allow the staff member to submit a Home Leave request while the staff member is also on Maternity or Paternity leave. In this special case upon approval of the home leave entitlement, Umoja will deduct both the home leave points quota and the annual leave days for the period of home leave. As a result, the HR Partner or Time Senior Administrator will have to credit in ECC the staff member’s annual leave for the period of time that Home Leave overlaps with maternity or paternity leave.
    It is also possible to have staff members request conversion of AL-HL days to sick leave. In this case, the staff member will need to submit the medical certificate offline to the HR Partner and the HR Partner will convert the corresponding days of AL to sick leave. Umoja only allows staff members to submit overlapping entries for Home Leave and Paternity or Maternity leave. Any other overlaps will not be allowed in ESS and will have to be made in ECC.

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