3.5.2.2. Jury Duty

The process for processing and approving a jury duty request includes these procedures and roles:

1. The Staff Member requests special leave for jury duty using ESS or, exceptionally, the Time Administrator/Time Senior Administrator enters the request on behalf of the staff member using ESS.
2. The system automatically sends the request to the HR Partner.
3. The HR Partner approves or rejects request through the Portal.
4. The leave type and dates are updated in the system in real time.

Jury duty is marked only as a time absence entry. There is no need to execute the corresponding Special Leave with Full Pay PA in ECC as it is assumed the absence will be on full pay status as per the current Staff Rules.

Exceptional Record Entries in ECC
In very exceptional cases, when the Staff Member, Time Administrator/Time Senior Administrator and Time Manager do not have access to ESS, the HR Partner can create, modify, and delete attendance records including Jury Duty directly in ECC.

Time Senior Administrators should never create or modify jury duty requests in ECC unless they are instructed to do so by HR Partners as any modification or creation of special leave requests has other HR implications.

In cases where only the Staff Member does not have access to ESS, the Time Administrator/Time Senior Administrator can submit a request on behalf of the staff member.

Click for the procedure to Submit request for special leave – jury duty

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