At least six weeks prior to the expected delivery date, the staff member submits a completed request for Maternity Leave in ESS indicating the date that the staff member requests the pre-delivery leave to commence. The ESS request must include a licensed medical practitioner or midwife statement clearly indicating the expected date of delivery. The only system limitation is that the period of maternity leave cannot start more than 6 weeks prior to the expected delivery date.
The process for successfully processing and approving a maternity leave request includes these activities and roles:
The HR Partner review of the Maternity Leave request includes verification that the staff member’s appointment does not expire before the requested end of leave and processes an Appointment Extension PA if required to align with the end of the maternity leave period. The HR Partner also verifies staff member’s eligibility and that the requested dates are in line with policies.
Exceptional Record Entries in ECC
Exceptionally, when neither the Staff Member nor Time Administrator have access to ESS, the Time Senior Administrator or HR Partner can create, modify, and delete attendance records, including maternity leave, directly in ECC. However please note that approval of maternity leave in ECC should be the exception and all submissions should ideally come through ESS.
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