The Time and Attendance action for rest and recuperation requires the staff member to define the dates and duration of the R&R and travel time in the system.
Once approved by the Manager, the HR Partner checks eligibility and reviews the request for both R&R leave (in the Time Module) and R&R Travel (in the Travel Portal).
- If the HR Partner approves the leave and travel requests, the leave request is recorded in ECC, and a notification is sent to the staff member. The travel request will then continue the travel approval workflow for approval by the certifying officer and travel officer.
- If the HR Partner rejects the request, the staff member and Time Manager are notified. The staff member will need to create and submit a new leave and travel request.
The HR Partner must approve or reject both the travel and leave requests at the same time. So, it is only upon receipt of the approval by the HR Partner that the staff member can consider that the eligibility to go on R&R has been met. The staff member is not authorised to go on R&R if only endorsed by the manager.
Exceptional Record Entries in ECC and Portal
Exceptionally, when neither the Staff Member or Time Administrator/Time Senior Administrator nor the Manager has access to ESS, the HR Partner can view, create and modify absence records (including R&R) directly in ECC.
As the HR Partner also has a travel administrator role, in exceptional circumstances the HR Partner can also submit the travel request on behalf of the staff member in the Portal.
As Time Administrator/Time Senior Administrator, you do not have access to submit the travel request on behalf of the Staff Member and your role stops after the time request is submitted. If the Staff Member requests assistance with this transaction, please refer them to the Travel Administrator.
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