Paternity leave requests can be made in ESS up to 3 months before the proposed dated and 3 months retroactively. Paternity leave does not need to be taken, continuously, it can be spread over a 12-month period.
The process for successfully submitting a paternity leave request on behalf of a staff member includes these basic activities and roles:
After the HR Partner establishes the Paternity Leave Quota in ECC, the Paternity Leave type option is added to the drop-down list in ESS for the requesting staff member.
Once approved and entered as Paternity leave in the system, the leave days are deducted automatically from the established paternity leave quota.
Exceptional Record Entries in ECC
Exceptionally, when neither the Staff Member, Time Administrator/Time Senior Administrator nor Time Manager have access to ESS, the HR Partner can create, and modify absence records, including paternity leave, directly in ECC on an exceptional basis.
Although Time Senior Administrators have the ability to view, create and modify paternity leave requests, they should not make ECC changes unless they are requested by the HR Partner, as any creation or modification requires review by the HR Partner.
The HR Partner or Time Senior Administrator should only create or modify paternity leave absences in ECC in very exceptional circumstances when ESS is not available.
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