Assessment File
1
1
Table of Contents
Assessment File
1
Assessment File — 1
Assessor’s Timeline
OTC Audit List
TOOLBAR REFERENCE
PARCEL FILE
Assessment Data
Name/Situs
Sales/Permits
Appeals/Tasks
Taxing Information
Value Change Log
Parcel History
Statements
Appraisal Summary
Attachments
Attached Documents
Attached Images
Uploading Pictures in Mass
Private Documents and Photos
Cross Reference Account Options
Invalid XRef Tax Area
Valuation Notice
Change of Value Notices
Change of Value Notices By Parameters
Change of Value Notices by Index ~ VIDEO
PP Renditions -- Printing in Mass
PP Renditions -- Printing by Type in Mass
Report Manager Reports
Parameters Overview
OTC Form 901
OTC Form 901P
OTC Form 924
OTC Form 924B
OTC Form 926
OTC Form 926P
OTC Form 935MH
OTC Form 994
REPORTS
File and Print Reports
Assessment Reports
Property Totals Report
Exemptions Reports
Value Change Report
Escrowed Tax Reports
Linked Owners Report
Ownership Listing
Ownership Listing With Map
Ownership List by Owner
Assessment Roll
Taxroll Report
Revaluation Projection
Revaluation Edit
State Exemption Report
Top Taxpayer Report
OTC Reports
Abstract
Excise Report
Balancing Excise Report
Add HS Reimbursement
Annual Exemption Report
Millage Report
Tax Roll Abstract
Email Abstract Workbook
OTC Audit
Annual Inspection Count
VI Parcel Count
VI Parcel Subd Count
Mapped Parcel Report
Valuation Change Audit
Parcel Selection
Data Collection Accounts
PP Rendition Audit Report
Valuation Cap Audit
Annual Insp Count Parcel
OTC Forms
Editable Forms
Updating Editable Forms
Account Status
New Sales
Finding Accounts
Find by Account
Find by Owner’s Name
Find by Parcel ID
Find by Cadastral ID
Find by Name ID
Find by Legal
Platted
Unplatted
Find by Situs
Master Name and Address File
Updating: Name/Address/Contact Info ~ Video
Hiding a Person’s Address to Protect Them
Combining Name IDs
Finding/Ordering Owner’s Name In Appraisal Files
Copying Contact Name, Email and Phone in PP
Property Record Cards
Review Sheet
Review Sheet Parameters
Blank Review Sheet
Print Review Sheet for Cross Referenced Accounts
New Construction
ASSESSMENT TABLES
Mortgage Companies
Tax District Table
Creating a Tax District From Levy Sheet
Updating Levies In Parcel File ~ VIDEO
Update Levies in Public Service ~ VIDEO
Print Tax District List
Print Tax District Report
Print Tax District Summary
Print Tax District by Tax Area
DAV Reimbursement Reports
Tax Area Table
Creating a Tax Area
Copying a Tax Area
Tax Area Record Status
Tax Area List
Tax Area Report
Tax Area Parcel List
TIF Districts
TIF List
TIF Report
TIF Yearly Summary
Exemptions
Adding Exemptions ~ VIDEO
Removing Exemptions ~ VIDEO
Charitable Exemptions
Freeport Exemptions
5 Year Exemptions
Creating and Linking a New XM Account
Storm Shelter Exemptions
Source Table
Special Use Layer/Flag in LandMark
Property Class Table
936 Module
Moving Mobile Home From Real to Personal Property
Multiple 936 Forms On One Account
Mobile Home Moving Out Of County
TaxRoll Corrections
Creating a TaxRoll Correction ~ VIDEO
Rolling Back TaxRoll Corrections
Applying TaxRoll Corrections to an Index
Exporting Corrections
CREATE DATA EXTRACT
Data Extract--Other FTP Sites
PUBLIC SERVICE
Combine Public Service Accounts
Public Service Values
DATASET MANAGEMENT
Fractional Ownership
One Tax Statement
Multiple Tax Statements
Combining Fractional Ownership
Fractional Ownership Clean Up Index
Tasks
Task Types
Creating and Assigning a Task
Add a Task to an Account
View/Work Task List
Task Routing
Print Task List
Edit Log
Creating Indexes
EXAMPLE INDEXES – ASSESSMENT FILE
Appraisal Zone For Revaluation Edit – Index
Family Transaction With CAP Coming Off – Index
Assessment With No Appraisal Record – Index
Type/Class Check – Index
Appraisal Zone/Neighborhood Check – Index
EXAMPLE INDEXES – APPRAISAL FILE
Any Appraisal Record With Correlated Values – Index
filecount – Index
filesum – Index
fileaverage – Index
Future Year New Construction – Index
Class/Tax Area – Index
EXAMPLES INDEXES – PERSONAL PROPERTY
PP Late Filers- Index
PP Non-Filers – Index
EXAMPLE INDEXES – SALES INSTRUMENT FILE
Qualified Sales In a Subdivision – Index
Tax Deeds – Index
Creating A Query
Querying By Example
Query Packages
Error Check Query
Assessment Inspection Query
Linking LandMark to MapAnalyzer
Update Assessed Values
Splits
Split by using LandMark Split Utility
Split by Rectangular Survey ~ Video
Split by COGO ~ Video
Split by Keyboard ~ Video
Combines ~ Video
Platting New Subdivisions ~ Video
Subdivision Plat Images
Updating Personal Property Trend Table
Appeals
Board of Equalization Tracking
Create an Appeal From Parcel File ~ Video
Copying An Appeal
Appeals Officer Set Up ~ Video
Appeals Officer Schedule Set Up ~ Video
Unschedule A Hearing
Appeal Goes to District Court
Appeals List
District Loss Report on Outstanding Protests
OTC Form 974
OTC Form 975
OTC Form 976
Exports
User-Defined Exports
Treasurer Name Update
Mobile Home Update
Recalculate
Mouse Alternative
Hot Keys ~ Video
End of the Year Procedures
Tax Roll Creation
State Land Reimbursement Report
Process Pending Accounts
Working Year Update
Clearing Penalties and Annual Filing Dates
GIS Tools
Display Parcel
Plot Index
Create Layer From Index
Creating Map Layer Using Review Code Index
Update Lot Area
Update GIS Attributes
Recalc With Table Number
LINKED TABLES
Appraisal Values (Linked Tables)
Taxroll Corrections (Linked Tables)
Value Change Log (Linked Tables)
Building Permits (Linked Tables)
Situs Table (Linked Tables)
Attached Documents (Linked Tables)
Attached Images (Linked Tables)
Ag Application (Linked Tables)
Exemption Table (Linked Tables)
Sale Table (Linked Tables)
State Assessed Districts (Linked Tables)
Task List (Linked Tables)
TABLET ~ FIELD APP
FIELD APP SETUP
FIELD CARDS ~ TABLET
Exporting Review Sheets From Network to Tablet ~ Video
Importing Field Cards From Tablet to LandMark ~ Video
FIELD PHOTOS ~ FIELD APP ~ Video
REVIEW SHEET ~ FIELD APP
Field App Toolbar ~ Video
Drawing in Field App
Adding Text in Field App
Sketching A House in Field App ~ Video
Sketching A Site Plan in Field App ~ Video
Adding a Grid Sheet Page in Field Ap
MAP IMAGE ~ FIELD AP
GPS-Location Coordinates
TABLET ERRORS
Tablet Permissions Error
Download as PDF
Removing Exemptions ~ VIDEO
Removing a Homestead Exemption ~ Video
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