Assessment File

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Table of Contents

Assessment File

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- Assessment File — 1

Assessor’s Timeline
OTC Audit List
TOOLBAR REFERENCE
PARCEL FILE
- Assessment Data
- Name/Situs
- Sales/Permits
- Appeals/Tasks
- Taxing Information
  - Value Change Log
- Parcel History
  - Statements
- Appraisal Summary
- Attachments
Cross Reference Account Options
- Invalid XRef Tax Area
Valuation Notice
- Change of Value Notices
  - Change of Value Notices By Parameters
  - Change of Value Notices by Index ~ VIDEO
- PP Renditions -- Printing in Mass
  - PP Renditions -- Printing by Type in Mass
Report Manager Reports
- Parameters Overview
- OTC Form 901
- OTC Form 901P
- OTC Form 924
- OTC Form 924B
- OTC Form 926
- OTC Form 926P
- OTC Form 935MH
- OTC Form 994
REPORTS
- File and Print Reports
- Assessment Reports
- OTC Reports
- OTC Audit
- OTC Forms
  - Editable Forms
    - Updating Editable Forms
Account Status
New Sales
Finding Accounts
- Find by Account
- Find by Owner’s Name
- Find by Parcel ID
- Find by Cadastral ID
- Find by Name ID
- Find by Legal
  - Platted
  - Unplatted
- Find by Situs
Master Name and Address File
- Updating: Name/Address/Contact Info ~ Video
- Hiding a Person’s Address to Protect Them
- Combining Name IDs
- Finding/Ordering Owner’s Name In Appraisal Files
- Copying Contact Name, Email and Phone in PP
Property Record Cards
Review Sheet
- Review Sheet Parameters
- Blank Review Sheet
- Print Review Sheet for Cross Referenced Accounts
New Construction
ASSESSMENT TABLES
- Mortgage Companies
Tax District Table
- Creating a Tax District From Levy Sheet
- Updating Levies In Parcel File ~ VIDEO
- Update Levies in Public Service ~ VIDEO
- Print Tax District List
- Print Tax District Report
- Print Tax District Summary
- Print Tax District by Tax Area
DAV Reimbursement Reports
Tax Area Table
- Creating a Tax Area
- Copying a Tax Area
- Tax Area Record Status
- Tax Area List
- Tax Area Report
- Tax Area Parcel List
TIF Districts
- TIF List
- TIF Report
- TIF Yearly Summary
Exemptions
- Adding Exemptions ~ VIDEO
- Removing Exemptions ~ VIDEO
- Charitable Exemptions
- Freeport Exemptions
- 5 Year Exemptions
  - Creating and Linking a New XM Account
- Storm Shelter Exemptions
Source Table
- Special Use Layer/Flag in LandMark
Property Class Table
936 Module
- Moving Mobile Home From Real to Personal Property
- Multiple 936 Forms On One Account
- Mobile Home Moving Out Of County
TaxRoll Corrections
- Creating a TaxRoll Correction ~ VIDEO
- Rolling Back TaxRoll Corrections
- Applying TaxRoll Corrections to an Index
- Exporting Corrections
CREATE DATA EXTRACT
- Data Extract--Other FTP Sites
PUBLIC SERVICE
- Combine Public Service Accounts
- Public Service Values
DATASET MANAGEMENT
Fractional Ownership
- One Tax Statement
- Multiple Tax Statements
- Combining Fractional Ownership
- Fractional Ownership Clean Up Index
Tasks
- Task Types
- Creating and Assigning a Task
- Add a Task to an Account
- View/Work Task List
- Task Routing
- Print Task List
Edit Log
Creating Indexes
- EXAMPLE INDEXES – ASSESSMENT FILE
- EXAMPLE INDEXES – APPRAISAL FILE
- EXAMPLES INDEXES – PERSONAL PROPERTY
  - PP Late Filers- Index
  - PP Non-Filers – Index
- EXAMPLE INDEXES – SALES INSTRUMENT FILE
  - Qualified Sales In a Subdivision – Index
  - Tax Deeds – Index
Creating A Query
- Querying By Example
- Query Packages
- Error Check Query
- Assessment Inspection Query
Linking LandMark to MapAnalyzer
Update Assessed Values
Splits
- Split by using LandMark Split Utility
Combines ~ Video
Platting New Subdivisions ~ Video
- Subdivision Plat Images
Updating Personal Property Trend Table
Appeals
- Board of Equalization Tracking
- Create an Appeal From Parcel File ~ Video
- Copying An Appeal
- Appeals Officer Set Up ~ Video
- Appeals Officer Schedule Set Up ~ Video
- Unschedule A Hearing
- Appeal Goes to District Court
- Appeals List
- District Loss Report on Outstanding Protests
- OTC Form 974
- OTC Form 975
- OTC Form 976
Exports
- User-Defined Exports
  - Treasurer Name Update
  - Mobile Home Update
Recalculate
Mouse Alternative
Hot Keys ~ Video
End of the Year Procedures
- Tax Roll Creation
- State Land Reimbursement Report
- Process Pending Accounts
  - Working Year Update
- Clearing Penalties and Annual Filing Dates
GIS Tools
- Display Parcel
- Plot Index
- Create Layer From Index
  - Creating Map Layer Using Review Code Index
- Update Lot Area
- Update GIS Attributes
Recalc With Table Number
LINKED TABLES
- Appraisal Values (Linked Tables)
- Taxroll Corrections (Linked Tables)
- Value Change Log (Linked Tables)
- Building Permits (Linked Tables)
- Situs Table (Linked Tables)
- Attached Documents (Linked Tables)
- Attached Images (Linked Tables)
- Ag Application (Linked Tables)
- Exemption Table (Linked Tables)
- Sale Table (Linked Tables)
- State Assessed Districts (Linked Tables)
- Task List (Linked Tables)
TABLET ~ FIELD APP
- FIELD APP SETUP
- FIELD CARDS ~ TABLET
  - Exporting Review Sheets From Network to Tablet ~ Video
  - Importing Field Cards From Tablet to LandMark ~ Video
- FIELD PHOTOS ~ FIELD APP ~ Video
- REVIEW SHEET ~ FIELD APP
- MAP IMAGE ~ FIELD AP
  - GPS-Location Coordinates
- TABLET ERRORS
  - Tablet Permissions Error

Download as PDF

Finding Accounts

*There are many different ways to find an account. The data that is given and the data that is being searched for will determine what type of search is conducted. Most searches follow the same format. After searching by Account, Owners Name, Parcel ID, etc. the parcels will then be ordered by the searched field.

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