2.7.2 Procedure

1. The Weekly Administrative Time Sheet is to be kept by all salaried jobsite personnel, and by any other individuals so designated by Company procedure to report their project time split into the individual activities. Site superintendents will generally have single-project responsibility. All offsite and central office positions will generally have multiproject responsibilities to varying degrees.
2. Throughout and at the end of each day, general supervisory people with multiproject responsibility and all central office staff (estimators, purchasing, etc.) list each project worked on at the left side of the form. An estimate of the amount of time spent on each activity within each project is included in the appropriate day column. Use the Project Administrative Activity List of Section 2.8 of the Manual as the starting listings of activity numbers to be assigned on the form. Any additional activities and number listings as may become necessary will be determined by project engineering as coordinated with project accounting per the requirements of Sections 4 and 8 of the Manual.
3. Treat change orders, potential change orders, work done under protest, and work that is or may be the subject of a claim as a separate project. The general project number with the change suffix will serve as the complete “Job Number.”

4. For those individuals who are authorized by general management to report their time simply divided by project, use the Monthly Administrative Time Sheet. Understand that, although completing this form requires less time and effort on the part of the individual, the respective information has accordingly been greatly generalized. Consider this carefully before the procedure is officially adopted.
5. The form must be turned in to central accounting at the designated day each week (or at the end of each month for the Monthly Form) as a condition for release of the individual payroll check.