The complete set of Contract Documents typically includes the items listed below. The Bid Document and Agreement components of the Contract will be filed and managed with the General Project File. Here, we will begin with the setup and maintenance of the Plans, Specifications, Changes, and the various portions of the tactical files themselves.
The Contract Documents
Bid Documents
- Instructions to Bidders
- Prebid Meeting Minutes
- Prebid Jobsite Review/Inspection Record
- “Informational” Data
- Contractor Bid
- Subcontractor Bids
- Separate Contractor Bids
- Allowance Items and Conditions
- Special and/or Supplementary Information
The Agreement
- Owner/Prime Contractor
- Owner/Design Professional
- Prime Contractor/Design Professional
- Prime Contractor/Subvendors
- Owner/Separate Contractors
- Surety Bonds
- Project Insurance
- Personal and Third-Party Guarantees
- Changes Executed after the Original Agreement
Plans
- Architectural
- Site Development
- Site Utilities
- Structural
- HVAC/Climate Control
- Fire Protection
- Electrical
- Specialty Designs
- Shop Drawings
- Product Data
- Clarifications
- Changes
Specifications
- General Conditions
- Supplementary General Conditions
- Special Conditions/Special Provisions
- Technical Specifications
- Referenced Product Standards
- Referenced Technical Standards
- Referenced Legal Standards
- Building and Other Codes
- State and Federal Regulations
- Labor Laws and Standards
- Environmental Laws and Standards
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