I. How to add a new Item (New Portal)

This knowledge base article will guide users to add a new item from to their product inventory on the PRISM Joomla Website.|

ADDING NEW PRODUCT

To begin adding an item. from the Homepage. Click on PRISM and then Products

Fill out the information ( see field definitions) needed on each tabs ( Basic information, Numeric information and
Other information )

Basic Tab Field Definitions

ItemCode: Mandatory: Holds the item code. (Characters up to 50). Each code must me unique.
Barcode: Optional: Holds the secondary code (or UPC) of the product. Although not required, it is recommended
that each barcode is unique. The majority of our apps, when searching or scanning will first look for the Item Code
then for the Barcode. Characters up to 50
+Description +: Mandatory: Holds the description of the product. Characters up to 80
MinOrderQty: Optional. Holds the minimum quantity a product is sold. If no minimum quantity is specified, most
apps in the Prism suite will default the minimum order qty to 1. Numeric, decimals allowed
Comment: Optional: Additional information concerning the product: Characters up to 50
CasePack: Optional: Specifies the case quantity a product is sold for (e.g. case of 10). Numeric, decimals allowed
Catalog: Optional: Specifies the Main Category the product belongs to (e.g. Kitchen, Summer, etc.). Characters
up to 50
DueDate: Optional: Expected date if not in stock. Characters up to 20
Exp1: Optional: Specifies if the product is taxable for tax type 1 (1 for True and 0 for False)
Exp2: Optional: Specifies if the product is taxable for tax type 2 (1 for True and 0 for False)
WHSE: Optional: Specifies the warehouse the product belongs to. Characters up to 6
+TempOnHand +: Optional: Specifies the quantity available of the product in stock. Numeric, decimals allowed
UOM: Optional: Holds the unit of measure (primary) for the product. Characters up to 50

Numeric Information Field Definitions

UnitPrice: Mandatory: Holds the price (unit price/price level 1) for the product. Numeric, decimals allowed
PR2: Optional: Holds the price (price level 2) for the product. Numeric, decimals allowed
PR3: Optional: Holds the price (price level 3) for the product. Numeric, decimals allowed
+PR4: +Optional: Holds the price (price level 4) for the product. Numeric, decimals allowed
PR5: Optional: Holds the price (price level 5) for the product. Numeric, decimals allowed
PR6: Optional: Holds the price (price level 6) for the product. Numeric, decimals allowed
PR7: Optional: Holds the price (price level 7) for the product. Numeric, decimals allowed
PR8: Optional: Holds the price (price level 8) for the product. Numeric, decimals allowed
PR9: Optional: Holds the price (price level 9) for the product. Numeric, decimals allowed
PR10: Optional: Holds the price (price level 10) for the product. Numeric, decimals allowed
PR11: Optional: Holds the price (price level 11) for the product. Numeric, decimals allowed
PR12: Optional: Holds the price (price level 12) for the product. Numeric, decimals allowed
PR13: Optional: Holds the price (price level 13) for the product. Numeric, decimals allowed
PR14: Optional: Holds the price (price level 14) for the product. Numeric, decimals allowed
PR15: Optional: Holds the price (price level 15) for the product. Numeric, decimals allowed
ADDING NEW ITEM – 4 BarcodeA pps © 2016
PR16: Optional: Holds the price (price level 16) for the product. Numeric, decimals allowed
PR17: Optional: Holds the price (price level 17) for the product. Numeric, decimals allowed
PR18: Optional: Holds the price (price level 18) for the product. Numeric, decimals allowed
PR19: Optional: Holds the price (price level 19) for the product. Numeric, decimals allowed
PR20: Optional: Holds the price (price level 20) for the product. Numeric, decimals allowed

Other Information Field Definition

Style: Optional. Holds the value of a style a product can belong to (one dimensional or two dimensional
matrix’s). Characters up to 20
SuggestedOrder: Optional: Holds the quantity that the manufacturer can specify as suggested ordering quantity.
Integer numbers NO decimals
StyleColor: Optional: Specifies an alternate image name for the product in case the ItemCode has some
characters that Windows does not allow as file names (e.g. 100.001). Characters up to 50
isParent: Optional: Specifies if a product is a parent of a subset of products for the Parent/Child logic on Prism
for iPad. Boolean (1 for TRUE/0 for FALSE) Only
ParentCategory: Optional: Specifies the subcategory a product can belong to. Used for the auto category
creation
logic in Prism desktop. Characters up to 100
isProduct: Mandatory: Specifies if a product is an actual product (True) or if it part of the Size/Frame
functionality(False or Null) logic on Prism for iPad. Boolean (1 for TRUE/0 for FALSE) Only

Once done with the details click on Save and Close.

A notification will show once an item is successfully added

ADDING IMAGE

To add an image, click on the select image button

Locate the image of the item and then click on Open.

Click on Save and Close to finish adding the image.

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