(a) Any member, who desires to join another club but still retain membership of their existing club(s), or any person who has ceased to be a member of a club but who desires to join another club, shall first obtain from their present club(s), or from the club of which he/she was last a member, a Clearance. This process can be performed in Surfguard or on the prescribed form (SLSA F004). A member or club may use the transfer form as proof that a transfer has been initiated.
(b) The clearance process (Surfguard or Form) is to indicate:
- (i) Any awards that may be held by such person, and
- (ii) That such person is not indebted in any way to any SLS entity including any club(s); and
- (iii) That such person is not expelled or under suspension from such club(s) or any other SLS entity; and
- (iv) The cub which shall hold/retain the person’s competition rights.
(c) Where a Clearance is initiated in Surfguard (termed Non-Competitive transfer) only items (ii) and (iii) (above) shall apply.
(d) The member desiring the clearance shall initiate the transfer process either in Surfguard or if using the form, obtain the prescribed duplicate controlling authority clearance form and, after entering the relevant details lodge the original with the “losing” club and the duplicate with the relevant controlling authority.
(e) The “losing” club shall, within fourteen (14) days of receiving the request, endorse or reject the application (in Surfguard or on the form). The club shall record its decision regarding the transfer application in club’s records, and if using the form, immediately forward the copy with the club’s decision to the controlling authority. The club shall advise the member of its decision.
(f) If the “losing” club approves the application the controlling authority shall advise the member or if using the form record the approval on the original and return the same to the Member. The controlling authority shall minute the decision and if using the form shall notate the form with the decision and retain the duplicate.
(g) If the “losing” club rejects the application and indicates in Surfguard, the application shall be considered at the next meeting of the controlling authority for a decision and such decision shall be final. For the avoidance of doubt there is no appeal against a decision under this clause. The decision shall be advised to the member and if using the form recorded on the original and returned to the member. The controlling authority shall minute the decision and if using the form shall notate it and retain the duplicate.
(h) If the controlling authority does not receive a decision or the form from the “losing” club within twenty-one (21) days of Surfguard request being initiated or the receipt of the duplicate form, the application shall be considered at the next meeting of the controlling authority for a decision. Any decision made at the meeting shall be final. For the avoidance of doubt there is no appeal against a decision under this clause. The “losing” club and the member shall be advised by the controlling authority of its decision in writing.
(i) Clearance of transferring members shall automatically take effect from the date when the application is approved by the controlling authority.