BASIC DOCUMENTATION
I15-1 Materials Tracking Table (MTT)
READY AUDIT
- A complete Materials Tracking Table (MTT) that includes cost information must be provided in a sortable Excel format. A template is available here.
- A brief narrative explaining the process used for tracking costs for the project in accordance with the Materials Construction Budget clarification, including a citation of all sources and, when estimates are used, the timeframe represented.
I15-2 Supporting Documentation
READY AUDIT
Documents stating manufacturer location information for each tracked product. Acceptable options include:
- Active Third Party Verified (3PV) or self-disclosed Declare label or Declare label ID Number
- Active Living Product Challenge certification ID number (i.e. XYZ-LP001)
- Manufacturer documentation (cut sheet, letter, or other document that states the manufacturer location information)
Local Microbusiness Documentation
Where product costs purchased from a Local Microbusiness will be doubled, documentation showing compliance with the following eligibility criteria must be submitted:
- Independent ownership and operation;
- Confirming business location is within 500 km (311 miles) of the construction site; and
- That the number of employees and/or full-time equivalents employed by the business totaled 9 or fewer during at least one pay period in the three years immediately preceding the project team’s research and vetting of the product.
Products sourced from beyond 5000 km (3107 miles) do not require any supporting documentation.
I15 Case Study
FINAL AUDIT
A summary narrative describing the project team’s approach to the imperative, highlighting any lessons learned or particularly rewarding outcomes.
EXCEPTION DOCUMENTATION
Projects that use Exceptions or compliance paths that are not standard for all projects must submit additional documentation per the below. Unless the exception is tied to the 12-month performance period, all exception documentation must be submitted at the Ready Audit.
I15-a Exception Narrative
Narrative with photos as necessary to show compliance with Exception requirements.
I15-b Photographs
Photographs or other graphic documentation verifying that Exception requirements were met.
