BASIC DOCUMENTATION
I14-1 Advocacy Letters
READY AUDIT
Three types of advocacy letters are required for this Imperative:
- Copies of letters written to the National Trade Associations and/or ASTM International requesting third-party verification standards for sustainable resource extraction and fair labor practices for the metal, rock, and mineral industries.
- Copies of letters sent to quarries and manufacturers for all dimension stone products used on the project. An advocacy letter template may be downloaded here.
- Copies of all advocacy letters sent to product manufacturers not currently in Declare. Letters must request that they register their products in the Declare Database.
I14-2 FSC-Certified, Salvaged, and Intentionally Harvested Wood Documentation
READY AUDIT
Documents must be provided for all wood containing products, including those with a Declare or LPC label, correlating wood in the project with FSC, salvaged, or intentionally harvested sources, including:
- Receipts referencing FSC-certified wood acquisition and final FSC chain-of-custody (COC) certificates and numbers.
- Receipts from the seller/broker of all salvaged wood procurements.
- If intentional on-site harvest occurred: An illustrated narrative documenting both why tree removal either was required for construction or was part of a reforestation/restoration program, and information documenting that the extraction was minimally invasive. Note that the effect of the tree harvest must be addressed within the Adaptive Plan required under I01 Ecology of Place.
I14-3 Low Risk Wood Documentation
READY AUDIT
Documents confirming country of origin of the wood that meets the definition of low risk wood. Acceptable documentation includes, but is not limited to:
- Documentation of FSC Mixed, FSC Recycled, or FSC Controlled Wood compliance
- Applicable pages of Bill of Lading
- Details of the supply chain, including contracts or approvals
- PEFC certification certificate (for certified suppliers)
- Risk assessment information from Preferred by Nature’s Sourcing Hub
I14-4 FSC Project Certification
READY AUDIT
In lieu of documentation listed under I14-2 and I14-3 above, project teams may provide
written documentation from FSC showing the project has received FSC Project Certification at the required levels.
I14-5 Wood Calculations
READY AUDIT
Calculations, correlated with the inputs in Materials Tracking Table (MTT), showing the percentage of each type of compliant wood, by cost. The MTT has a built-in calculator for compliance using 100% FSC. Separate calculations must be provided where mixed credit FSC is used toward the FSC threshold and the percentage of wood contributing toward FSC vs. low-risk wood must be shown in the appropriate columns.
I14-6 Declare Documentation
READY AUDIT
- Active third party verified (3PV) or self-disclosed Declare label or Declare label ID Number for sufficient products to meet requirements based on gross building or project area.
- Calculations and short narrative to illustrate that an adequate number of Declare-labeled products from an adequate number of manufacturers have been used in the project to meet Imperative requirements.
I14-7 Living Product Challenge (LPC) Documentation
READY AUDIT
- For all projects except Single Family homes, active Living Product Challenge (LPC) certification ID number(s) (i.e. XYZ-LP001) for LPC product(s) used in the project.
- Calculations and short narrative to illustrate that an adequate number of LPC-labeled products have been used in the project to meet Imperative requirements.
I14 Case Study
FINAL AUDIT
A summary narrative describing the project team’s approach to the imperative, highlighting any lessons learned or particularly rewarding outcomes.
EXCEPTION DOCUMENTATION
Projects that use Exceptions or compliance paths that are not standard for all projects must submit additional documentation per the below. Unless the exception is tied to the 12-month performance period, all exception documentation must be submitted at the Ready Audit.
I14-a Exception Narrative
Narrative with photos as necessary to show compliance with Exception requirements.
I14-b Technical Documentation
Legal, economic, or contract documents that verify Exception requirements have been met, such as:
- Official documents such as current business licenses or registrations
- Contracts or receipts showing transactions related to Exception requirements
- Calculations
I14-c Photographs
Photographs or other graphic documentation verifying that Exception requirements were met.
