Provisional Teacher Program-Terminating a Prov. Certificate

When a teacher leaves the school district before the Conversion to Standard process has been completed, then you must terminate the employee’s provisional certificate(s) in the NJEdCert.

However, before Terminating this employee’s provisional certificate(s), you should print-out a copy of the mentor hours recorded and any evaluations posted into the NJEdCert. To do this:

• Log into NJEdCert.
• Click the Lookup Educator Certifications button
• Type in the employee’s First Name and Last Name in the boxes provided (or you can click the search with SSN box and then Type in the employee’s Last Name and SS # in the boxes provided).
• Click Search
• Click on the employee’s name highlighted in blue type.
• In the Evaluated Educator box, click on each Eval listed by clicking on the eval number highlighted in blue type. Then on the next screen, click on Printable View, then click on Print This Page, then click on the Print button.
• If there are more than one Eval listed, then click the back arrow button until you get to the Evaluated Educator box, then follow the instructions for viewing and printing the next evaluation/mentor hours.
• Once completed, follow the instructions below for Terminating the Provisional Certificate for this employee. You should also upload the evaluation(s) printout and the mentor hour printout into the employee’s online personnel folder (Archive).

• To terminate a provisional (there may be more than one, depending on the employee)
• Log into NJEdCert.
• Click the Lookup Educator Certifications button
• Type in the employee’s First Name and Last Name in the boxes provided (or you can click the search with SSN box and then Type in the employee’s Last Name and SS # in the boxes provided.
• Click Search
• Click on the employee’s name highlighted in blue type.
• In the Provisional Teacher Process box, click on each PTP ID number listed by clicking on the PTP number highlighted in blue type.
• You should now see a page with a blue box “Terminate Provisional”
• Click this box and follow the prompts.
• If the employee has more than one provisional, you will need to follow the instructions listed above to terminate all provisional certificates.
• NOTE: If this employee has not completed the 30 weeks of mentoring, then you will need to complete the Mentoring Transfer Template (located on the NJDOE website: https://www.nj.gov/education/profdev/mentor/) and give this completed form to the terminated employee.