In Linq/ERP, when a new hire is waiving insurance, the number of contract days need to equal the adjusted number of contract days on the new employee’s main position Pay Detail information.
After checking the number on days on the Pay Detail page of the main position, create the HBWA job/pay as usual, EXCEPT after you enter the Position Detail page, when you click on the Pay Detail to enter the information:
Delete the Calendar (HBWA) information by clicking the Delete button on your keyboard.
Schedule ID: FLAT
Level: 1 Step: 1 (except 2 for Bus Drivers or 3 for Superintendent)
Enter the Contract Start and End Dates (for their first work day to 6/30/__) – Click No if it asks if you want to change the Job dates.
Enter Pay Start and End Dates (usually to 6/16/20__ to 6/30/20__ – Click No if it asks if you want to the change of Job dates.
If any of the data is missing, enter any missing information as listed below:
Pay class: 12
Pay cycle: 20
Tax Factor: 20 or S (20 for 10 month employees, S for 12 month employees)
Work location: 0003 for MH or 0004 for MK, etc.
Earn code: HBWA
Distribution Group: Pick the correct distribution group
Tab over to Contract days and enter the amount of days (that is equal to the amount of days from the new hires main job).
Actual FTE: 1
Full Year: 3,000 (except 2,000 for bus drivers or 5,000 for Superintendent)
Days: 240 (except 260 for administrators)
Budget FTE: 1
No of Pays should be 1
Calc Base box should be Full Yr Salary
The boxes for Encumber? Roll? Contract? and eContract should all be checked
Time entry should be Don’t Show
In the comments box, type in New Hire
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