Entering Dates into Linq ERP

In Linq ERP, from the Employee Master screen, click the Go arrow and click on Dates.

For Contracted Employees, enter the following codes in the Date Type Box and enter dates in the Date Box and if needed, enter the Code in the Code box, as follows:

• BRTH – enter the employees birth date in the Date box
• DENT – enter the date of hire in the Date box and use the drop down on the Code box to pick the correct entry code
• EMST – enter the employment status, use the drop down to choose the code that best fits (Contractual for Full-time or Part-time Employees paid on a contractual basis. Substitute/Temporary for Part-time Custodians and Substitutes)
• GFTD – enter N in the Code box EXCEPT if the employee is the Gifted & Talented Coordinator. If a G&T Coordinator, then enter a Y (we only have one at each school at this time)
• HIRE – enter the date of hire in the Date box and use the drop down on the Code box to pick the correct entry code
• INSO – enter only if the employee is offered insurance. If so, enter the date of hire in the Date box
• INSD – enter only if the employee is offered insurance but has declined. If so, enter the date the insurance was declined.
• When an employee who qualifies for tenure reaches tenure, then you should enter TENR in the Date Type box and enter the date tenured in the Date box.
• When an employee who qualifies for tenure reaches tenure, you should go to the EMST box and change the Code box from Contractual to Tenured or Permanent
  

If an employee was hired, then left and is rehired, you will need to enter a REHR Date. This is the original hire date. Under date code 2 enter the original code from the HIRE date and type the Date Code meaning in the Comments. You will then need to change the HIRE and/or DENT (DENT only if a contracted employee), to the new rehired date. This can happen multiple times so there are multiple rehire dates in the Date Type drop down box.
You will need to enter a ORTR date (Original Termination Date) and in the Date Code 2 box enter the original termination code and type in the code meaning in the Comments box. You will then need to delete the TERM date.

If an employee is board approved, but then decides to not take the position and has never worked, then only the following dates should be entered:

• BRTH – enter the employee’s birth date in the Date box
• HIRE – enter the date the employee was supposed to start in the Date box and use the drop down on the Code box to pick the correct entry code
• INSO – enter the date the employee was supposed to start
• TERM – enter the date the employee was supposed to start (HIRE and TERM should be the same date) in the Date box and use the drop down on the Code box to pick the correct code
  

Dates to remove if entered previously (these are NJSMART dates and cannot be entered if the employee never worked):

• DENT
• DEXT
• ESEP
• GFTD
• EMST