Adding “No Pay Days” in Linq ERP

At times we will need to enter “No Pay Days” in Linq ERP for an employee. In this case, the days will need to be docked from the employee’s contract pay.

• On the Employee Master (HMEMP01A), Click on the drop down for the “Last” (last name box) and start typing the employee’s last name then click the Filter button.
• Click on the correct employee from the list
• Click on the GO drop down and choose Jobs & Pays (check to make sure you are on the correct contract year).
• Click on the employee’s main job (or the job where the “no pay days” are being deducted) and click on the auto button

This will bring you to the Pays – Position Detail tab.

• Click on the Pay Detail tab and scroll to the last pay detail page for this employee (some may have multiple pages, some may have only this one page).
• Once on the last pay detail page, click the Green + icon.
• Click on the Position Detail tab and type in the Position number, FTE is 1 Count FTE is unchecked Start date: enter the first “no pay day” End date: enter the last “no pay day”

Click on the Pay Detail tab and enter the pay detail information:

• First, you must make sure you are on the right level and step for the pay. Sometimes the level and step doesn’t automatically generate correctly.
• Enter Contract start date which should be the first day of “no pay” and enter the contract end date which should be the last day of “no pay”
• Enter the Pay start date (either the 1st for the 16th of the month) and enter the Pay end date (either the 15th or the last day of the month)
• On the Calc Base box (right below the Pay dates), click the drop down and choose Full Yr Salary (the pay will not calculate correctly if this is not chosen)
• Pay class usually should be 12 (non-pensionable)
• Pay Cycle is S, tax factor is 20 (10 month employees) or S (12 month employees)
• The location should automatically populate (but should be the school where the employee is working)
• The earn code should be ADJD if the employee with already be receiving a pay for this same pay period.
• The distribution group is the same as being used for which this deduction is being made
• When you get down to the Contract days box, type in a minus sign plus the total number of days being docked on this pay detail.
• You should then see a negative amount in Contract Salary box
• Full Year Salary and Full Yr Days should stay at what is generated by the job’s level/step.
• FTE should be 1 for both Actual and Budget
• Hours are based on the employees position
• Type box should be $ Amount
• No Pays box – change this to 1
• Uncheck the Encumber, Roll and eContract boxes. Contract box should be checked
• Time Entry box should be Don’t Show
• In the Comments box, type a brief description why you are making this entry
• Then click the Save icon.