HR Audit Report

Before the Staff Accountant (currently Sharon Ruiz) runs the payroll for the pay period, she will share with me the HR Audit Report. This report compares payroll from the last pay to the current pay and shows any differences.

It is the responsibility of this desk to review the report and confirm the differences.

The differences will show in either the Difference Regular Wages column or in the Difference Non-Regulation Wages column. A brief explanation for each difference should be entered into the Notes column.

Some things to help with this report:

• For the first pay of the year for each employee (7/15/YYYY for 12 month employees and 9/15/YYYY for 10 month employees), all salaried pay should have a difference.
• Adult HS pay begins with the 9/16/YYYY pay, so all teachers for AHS will be listed on the 9/16 HR Audit Report. Just confirm each salary addition.
• During the month, as I adjust salaried payroll in Linq ERP, I write a note in my calendar book with the amount of the adjustment under the title 15th or the title 30th. This will make it easier to see that the adjustments are showing up on the HR Audit Report and are the correct amount.
• You will see a lot of adjustments for the pay periods when coaching and/or advisors are being paid. Compare this pay to your personnel book to make sure the pay for each coach or advisor is correct and that you are not paying a coach or advisor that has resigned.
• If you need to add any changes to the HR Audit Report, highlight the changes in yellow and provide an explanation for the adjustment in the notes column.
  

Once done reviewing the report, click File, choose Email Collaborators from the list. Type a message, check the box Send a Copy to Myself, then click the Send button.

NOTE: Do not make any Linq ERP payroll adjustments after the HR audit report has been run (unless it is required for the current pay period). If you do have to make adjustments, then email your Supervisor, the Staff Accountant and the Business Administrator, so that they can approve these changes immediately. Payroll cannot be run until all changes have been approved. Once the payroll has been run, you can then make Linq ERP adjustments for the next pay period and beyond.